This public procurement record has 1 release in its history.

Award

19 Jun 2026 at 07:57

Summary of the contracting process

The West Yorkshire Combined Authority, in its role as the contracting authority for West Yorkshire Police, has awarded a contract titled "TrueSwift - EV Notes Extraction" under the industry category of software package and information systems. The procurement process, facilitated through a call-off from the WYCA 2821-2022 Hardware Framework, followed the selective procurement method. The awarded contract, valued at GBP 28,847.83, covers the extraction of Enterprise Vault Notes to PST format and pertains to the Yorkshire and the Humber region in the United Kingdom. The contract award was finalised on 11th May 2026, and its timeframe extends from 8th June 2026 to 9th June 2026, with the award stage currently complete.

This tender presents significant opportunities for businesses in the software and information systems sector, particularly those experienced in data extraction and conversion services. While the contract has already been awarded to Softcat, a large-scale supplier, the procurement process indicates potential for similar opportunities through framework agreements. Businesses specialising in IT services and solutions, especially those adept in handling large-scale data projects, would be suitable to compete for future related tenders. Engaging in such contracts would allow them to establish or expand their presence within public sector frameworks, fostering business growth and expanding their portfolio.

How relevant is this notice?

Notice Title

TrueSwift - EV Notes Extraction

Notice Description

West Yorkshire Combined Authority as the contracting authority for West Yorkshire Police, has awarded a contract for Enterprise Vault Notes Extraction to PST format. The contract has been awarded via the WYCA 2821-2022 Hardware Framework.

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-40bf4782-d414-4b46-b95e-aa529e09aa72
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d1ff99d6-8eda-4f27-a3f7-5144427b861a
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£28,847 Under £100K
Lots Value
Not specified
Awards Value
£28,847 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jun 20266 days ago
Submission Deadline
8 May 2026Expired
Future Notice Date
Not specified
Award Date
10 May 20261 months ago
Contract Period
7 Jun 2026 - 9 Jun 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
WEST YORKSHIRE COMBINED AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 2DE
Post Town
Leeds
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE Yorkshire and The Humber

Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Supplier Information

Number of Suppliers
1
Supplier Name

SOFTCAT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-40bf4782-d414-4b46-b95e-aa529e09aa72-2026-06-19T08:57:34+01:00",
    "date": "2026-06-19T08:57:34+01:00",
    "ocid": "ocds-b5fd17-40bf4782-d414-4b46-b95e-aa529e09aa72",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "296-IT-26",
        "title": "TrueSwift - EV Notes Extraction",
        "description": "West Yorkshire Combined Authority as the contracting authority for West Yorkshire Police, has awarded a contract for Enterprise Vault Notes Extraction to PST format. The contract has been awarded via the WYCA 2821-2022 Hardware Framework.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "Yorkshire and the Humber",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 28847.83,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2026-05-08T17:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2026-06-08T00:00:00+01:00",
            "endDate": "2026-06-09T23:59:59+01:00"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/axN79Bfk",
            "name": "West Yorkshire Combined Authority",
            "identifier": {
                "legalName": "West Yorkshire Combined Authority",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/axN79Bfk"
            },
            "address": {
                "streetAddress": "Wellington House",
                "locality": "LEEDS",
                "postalCode": "LS12DE",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "yb.procurement@westyorkshire.police.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-335731",
            "name": "Softcat",
            "identifier": {
                "legalName": "Softcat"
            },
            "address": {
                "streetAddress": "Solar House Fieldhouse Lane Marlow Buckinghamshire SL7 1LW"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/axN79Bfk",
        "name": "West Yorkshire Combined Authority"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-40bf4782-d414-4b46-b95e-aa529e09aa72-1",
            "status": "active",
            "date": "2026-05-11T00:00:00+01:00",
            "datePublished": "2026-06-19T08:57:34+01:00",
            "value": {
                "amount": 28847.83,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-335731",
                    "name": "Softcat"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-06-08T00:00:00+01:00",
                "endDate": "2026-06-09T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/d1ff99d6-8eda-4f27-a3f7-5144427b861a",
                    "datePublished": "2026-06-19T08:57:34+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}