Tender

RBWM Grounds Maintenance Services

THE ROYAL BOROUGH OF WINDSOR AND MAIDENHEAD COUNCIL

This public procurement record has 3 releases in its history.

Tender

03 Jul 2025 at 13:32

Tender Notice
Planning

03 Dec 2024 at 16:57

Market Engagement Notice
Planning

03 Dec 2024 at 16:12

Market Engagement Notice
Summary of the contracting process

The Royal Borough of Windsor and Maidenhead Council (RBWM) is inviting tenders for the provision of grounds maintenance services. This procurement process is seeking a provider to manage verge maintenance, grass cutting, and other related services within the borough, under a single contract. The tender, valued at £28,418,550, falls under the 'services' category with the CPV classification of grounds maintenance services. The procurement is being conducted using a Competitive Flexible Procedure, beginning with a participation stage and progressing to a tender stage. The current stage is the tender stage, which began following the publication of the tender notice on 3rd July 2025, with interested parties required to submit their proposals by 1st August 2025. The services are planned to commence on 1st April 2026, stretching until 30th September 2041, and will be delivered in the South East of the United Kingdom.

This tender offers significant opportunities for businesses specialising in grounds maintenance, particularly those that are Small and Medium-sized Enterprises (SMEs) as they are encouraged to bid. Given the extensive scope over a 15-year period, businesses capable of providing comprehensive grounds maintenance services will find this particularly lucrative. Companies with expertise in delivering services across large geographical areas, meeting compliance standards, and showcasing financial stability are well-suited to compete in the tender. Additionally, businesses new to public sector contracts could utilise this as an opportunity to establish a significant footprint and enhance their portfolios by serving a prominent local authority. Engaging in this procurement process may help businesses expand their operational capacities and establish long-term partnerships.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

RBWM Grounds Maintenance Services

Notice Description

RBWM is seeking a grounds maintenance service provider to provide a range of grounds maintenance services across the borough. This will include, but is not limited to: verge maintenance, grass cutting, parks and open spaces maintenance, cemeteries maintenance and handyman/handyperson services. This will be a single contract. Organisations will have to register on Jaggaer to participate: https://public.bravosolution.co.uk/esop/guest/login.do Additional information: The Authority's competitive flexible procedure comprises two stages (and broadly resembles the 'restricted' procedure under the former regulatory regime - PCR 2015): 1) Participation Stage - this stage invites suppliers to submit a 'Participation Questionnaire', requiring suppliers to satisfy legal, financial and technical standing requirements. Without prejudice to any of the specific provisions of the invitation document, the Authority anticipates inviting only the four highest scoring suppliers to stage 2. 2) Tender Stage - preferred suppliers from Stage 1 are then invited to a substantive tender stage, at which suppliers will put forward their commercial and technical proposals. The Authority recognises that there is no obligation to publish this information on Contracts Finder; however, it has done so to maximise visibility of the opportunity. A full notice can be found on the Find a Tender platform.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-41f24f57-a8b3-4a8f-9d89-0167d18e056c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fa381845-e7cd-4b77-a1bc-5c3b282dd247
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Competitive Flexible Procedure - PA2023
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

77320000 - Sports fields maintenance services

77340000 - Tree pruning and hedge trimming

Notice Value(s)

Tender Value
£28,418,550 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Jul 20257 months ago
Submission Deadline
1 Aug 2025Expired
Future Notice Date
17 Jan 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 30 Sep 2041 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE ROYAL BOROUGH OF WINDSOR AND MAIDENHEAD COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDENHEAD
Postcode
SL6 1RF
Post Town
Slough
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
TLJ South East (England)
Local Authority
Windsor and Maidenhead
Electoral Ward
St Mary's
Westminster Constituency
Maidenhead

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-41f24f57-a8b3-4a8f-9d89-0167d18e056c-2025-07-03T14:32:21+01:00",
    "date": "2025-07-03T14:32:21+01:00",
    "ocid": "ocds-b5fd17-41f24f57-a8b3-4a8f-9d89-0167d18e056c",
    "language": "en",
    "initiationType": "tender",
    "title": "RBWM Grounds Maintenance Procurement - Market Engagement (PIN)",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2025-01-17T23:59:59Z"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/3289276e-7e9b-401b-aba4-299ec6becaae",
                "datePublished": "2024-12-03T16:12:18Z",
                "format": "text/html",
                "language": "en",
                "dateModified": "2024-12-03T16:57:02Z"
            }
        ]
    },
    "tender": {
        "id": "RBWMGM2025",
        "title": "RBWM Grounds Maintenance Services",
        "description": "RBWM is seeking a grounds maintenance service provider to provide a range of grounds maintenance services across the borough. This will include, but is not limited to: verge maintenance, grass cutting, parks and open spaces maintenance, cemeteries maintenance and handyman/handyperson services. This will be a single contract. Organisations will have to register on Jaggaer to participate: https://public.bravosolution.co.uk/esop/guest/login.do Additional information: The Authority's competitive flexible procedure comprises two stages (and broadly resembles the 'restricted' procedure under the former regulatory regime - PCR 2015): 1) Participation Stage - this stage invites suppliers to submit a 'Participation Questionnaire', requiring suppliers to satisfy legal, financial and technical standing requirements. Without prejudice to any of the specific provisions of the invitation document, the Authority anticipates inviting only the four highest scoring suppliers to stage 2. 2) Tender Stage - preferred suppliers from Stage 1 are then invited to a substantive tender stage, at which suppliers will put forward their commercial and technical proposals. The Authority recognises that there is no obligation to publish this information on Contracts Finder; however, it has done so to maximise visibility of the opportunity. A full notice can be found on the Find a Tender platform.",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "77314000",
            "description": "Grounds maintenance services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "77320000",
                "description": "Sports fields maintenance services"
            },
            {
                "scheme": "CPV",
                "id": "77340000",
                "description": "Tree pruning and hedge trimming"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "datePublished": "2025-07-03T14:32:21+01:00",
        "value": {
            "amount": 28418550,
            "currency": "GBP"
        },
        "procurementMethodDetails": "Other - Competitive Flexible Procedure - PA2023",
        "tenderPeriod": {
            "endDate": "2025-08-01T13:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2026-04-01T00:00:00+01:00",
            "endDate": "2041-09-30T23:59:59Z"
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/fa381845-e7cd-4b77-a1bc-5c3b282dd247",
                "datePublished": "2025-07-03T14:32:21+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "description": "All documents can be accessed here.",
                "url": "https://public.bravosolution.co.uk/esop/guest/login.do"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-LAE-WNM",
            "name": "The Royal Borough of Windsor and Maidenhead Council",
            "identifier": {
                "legalName": "The Royal Borough of Windsor and Maidenhead Council",
                "scheme": "GB-LAE",
                "id": "WNM"
            },
            "address": {
                "streetAddress": "Town Hall",
                "locality": "MAIDENHEAD",
                "postalCode": "SL61RF",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "RBWM Procurement",
                "email": "procurement@rbwm.gov.uk",
                "telephone": "01628796285"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-LAE-WNM",
        "name": "The Royal Borough of Windsor and Maidenhead Council"
    }
}