Award

Procure to Pay & Expense System

BIG LOTTERY FUND (OPERATING AS THE NATIONAL LOTTERY COMMUNITY FUND)

This public procurement record has 1 release in its history.

Award

04 Jul 2022 at 10:40

Award Notice
Summary of the contracting process

The procurement process for a cloud-based Procure to Pay (P2P) and Expenses Management System is being conducted by the Big Lottery Fund (operating as The National Lottery Community Fund). This contract, valued at £196,899, is categorised under software package and information systems and is based in London, England. The procurement method utilised is an open procedure above the threshold, with contract terms spanning from 1 December 2021 to 30 November 2024. The award notice for this tender was published on 4 July 2022, with the contract period already active following the award dated 3 November 2021.

This tender presents an excellent opportunity for small and medium-sized enterprises (SMEs) that specialise in software solutions, particularly those with experience in cloud-based P2P systems and expense management. Businesses that can enhance user experience and bring technological efficiencies will find themselves well-positioned to compete for this contract. The focus on a single supplier highlights the importance of demonstrating both capability and reliability in service delivery.

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Notice Information

Notice Title

Procure to Pay & Expense System

Notice Description

The Fund are looking to establish a single supplier contract for the provision of a Procure to Pay (P2P) and Expenses Management System. With advances in technology since the introduction of the current Finance systems, recent changes to our technology infrastructure and transition to regional working at the National Lottery Community Fund, a formal Procure to Pay(P2P) and Expenses Management System is being sought to bring additional capabilities, efficiencies, and improved experiences for users and administrators. A cloud-based P2P and Expenses Management System is required to support the business with the purchasing of goods/requisitioning/e-invoicing and for staff to re-claim out of pocket expenses/process corporate cards. Any supplier looking to respond must be in a position to meet the requirements as outlined within the tender documentation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-42619620-da50-43a1-a725-4792e64827d8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/446dc9e4-3c1e-492b-82d0-7e3271ecf38d
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£196,359 £100K-£500K
Lots Value
Not specified
Awards Value
£196,899 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jul 20223 years ago
Submission Deadline
6 Aug 2021Expired
Future Notice Date
Not specified
Award Date
3 Nov 20214 years ago
Contract Period
1 Dec 2021 - 30 Nov 2024 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIG LOTTERY FUND (OPERATING AS THE NATIONAL LOTTERY COMMUNITY FUND)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC4A 1DE
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
City of London
Electoral Ward
Castle Baynard
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

SAP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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