Planning

Expression of Interest: Supporting the delivery of Notting Hill Carnival for a five year period from 2024 to 2029

CAPITALESOURCING

This public procurement record has 1 release in its history.

Planning

22 Mar 2024 at 13:19

Market Engagement Notice
Summary of the contracting process

The Royal Borough of Kensington and Chelsea Council is seeking expressions of interest for supporting the delivery of Notting Hill Carnival from 2024 to 2029. This tender falls under the industry category of cultural event organisation services. The engagement end date for this opportunity is set for April 12, 2024. Interested parties can find more details and submit their expression of interest through the e-tendering portal mentioned in the tender description.

This tender presents an opportunity for businesses with experience in event management, community engagement, and partnership working. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations are encouraged to participate. Businesses seeking to contribute to the delivery of a successful and safe annual event while engaging with diverse stakeholders should consider bidding for this contract.

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Notice Information

Notice Title

Expression of Interest: Supporting the delivery of Notting Hill Carnival for a five year period from 2024 to 2029

Notice Description

Kensington and Chelsea Council is providing financial support for 62 months and covering Carnival 2024, 2025, 2026, 2027 and 2028, plus the debrief process for Carnival 2028 for the organisation and conduct of Notting Carnival to deliver a safer and successful annual event that continues to celebrate the important historical and cultural aspects of the Carnival. The successful provider will be accountable to the wider Carnival community and statutory agencies to deliver detailed plans for Notting Hill Carnival 2024 to 2029. The contractor will be required to: 1.Demonstrate through experience that they have a strong understanding of the event, its history and relationship to the various communities in the borough. 2.Should have a governance structure that provides oversight and responsibility for all roles identified as part of Carnival's management. 3.Provide communication expertise and facilities with clear year-round channels to key stakeholders. 4.Demonstrate an understanding on how to deliver a comprehensive year round community engagement through meetings, social media and networks with key stakeholders including residents, carnivalists and non-carnivalists, local businesses, and visitors. 5.Demonstrate experience of providing comprehensive Event Management for all aspects at the event covering as a minimum. 6.Should be able to provide evidence successful to partnership working with all the strategic partners at the different levels of command and control. 7.Should be able to manage the administration of all bands including float passes and health and safety briefings, route diversion and contingencies, and band liaison on the day. 8.Should be able to provide assurances on how structures on the footprint are safe and signed off. 9.Should have the ability to demonstrate plans to raise further support in kind and cash. The Council is ideally seeking to engage with a provider with relevant qualification and experience to discuss what this service may look like. To register your expression of interest kindly visit our e-tendering portal; www.capitalesourcing.com (search for the following reference: prj_RBKC_23691 open the link https://www.capitalesourcing.com/go/06498674018E6643FE9D , complete and submit the provided EOI form before 12th April 2024. If you have any questions, please submit these through the e-tendering portal. The Council reserves the right to enter into an agreement with a suitable provider if one or no responses are received by the EOI deadline.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-440436c0-a9e1-4211-bb0d-9d50cde21322
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7ab60fb7-a71a-4980-9823-c253345982e8
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952100 - Cultural event organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Mar 20241 years ago
Submission Deadline
Not specified
Future Notice Date
12 Apr 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAPITALESOURCING
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HORNTON STREET LONDON
Postcode
W8 7NX
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI33 Kensington & Chelsea and Hammersmith & Fulham
Delivery Location
TLI London
Local Authority
Kensington and Chelsea
Electoral Ward
Campden
Westminster Constituency
Kensington and Bayswater

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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