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Grounds Maintenance including Sports Pitches

HYTHE TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

12 Oct 2026 at 16:25

Tender Notice
Summary of the contracting process

Hythe Town Council is buying grounds maintenance for the South Road site in Hythe, Kent. The work supports the upkeep of public open spaces and parks for residents and visitors, with the aim of keeping them clean, tidy and to a high standard. The service covers edging, grass cutting, weeding, planting trees, shrubs and seasonal bedding, pruning and small tree works. It also includes maintenance of sports pitches and other grounds maintenance tasks required during the contract. This is a continuing, site-based horticultural and sports-ground service rather than a one-off supply of goods. The procurement is for services, principally grounds maintenance, with sports and recreation-related work also included.

The Council invited contractors to submit offers through a competitive quotation procedure. The contract is for five years, from 1 April 2027 to 31 March 2032, with an estimated value of £57,000. Sealed tenders were to be submitted by post by 5.00 pm on 31 December 2026. The Council set 15 January 2027 as the date by which it would notify tenderers of the outcome in writing, and expected interviews with shortlisted contractors during the week beginning 25 January 2027. This is a single-site contract for South Road. The published information does not set out an evaluation formula or detailed supplier eligibility conditions; the full tender specification and accompanying documents were to be supplied to interested contractors on request.

This opportunity is suited to grounds maintenance contractors able to provide a dependable, broad-ranging service across public green space and sports pitches. Relevant capabilities include routine mowing and edging, weed control, planting and seasonal bedding, pruning, small-scale tree work and sports-pitch upkeep. Suppliers should be able to organise recurring site work and respond to additional grounds maintenance tasks as required over a sustained contract. The Council identifies the opportunity as suitable for small and medium-sized enterprises and voluntary, community and social enterprises, so it is not presented as restricted to large suppliers. Contractors with practical horticultural and sports-ground maintenance experience, the staff and equipment to cover the listed work, and the capacity to maintain consistent standards across the contract period are well placed to assess the requirement.

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Notice Information

Notice Title

Grounds Maintenance including Sports Pitches

Notice Description

Grounds Maintenance Contract 2027-2032 SOUTH ROAD The Council is responsible for a number of public open spaces and parks within the town and is committed to ensuring that these areas are maintained to a clean, tidy and high standard for the benefit of residents and visitors. These green spaces are an important part of the town's community infrastructure, contributing to health, wellbeing and visual amenity. The contract for South Road will include, but not be limited to, edging, grass cutting, weeding, planting of trees, shrubs and seasonal bedding, pruning, small tree works, sports pitch maintenance and any other grounds maintenance tasks as required. In accordance with the Council's procurement obligations, details of open invitations to tender for contracts for goods and services exceeding PS25,000, together with any resulting contracts, commissioned activity, purchase orders, framework agreements and other legally enforceable agreements above that threshold, will be published on the Hythe Town Council website and the Government's Contracts Finder website. Regulatory and Procurement Requirements This tender process forms part of Hythe Town Council's formal procurement arrangements for substantial works and services. Where the estimated contract value exceeds PS25,000 net of VAT, the Council will comply with the relevant provisions of the Public Contracts Regulations 2015 and the Local Government Act 1972, including publication requirements. Submission of Tenders Tender specifications and accompanying documentation will be provided to interested contractors on request. Please contact the Town Clerk in the first instance to obtain the full tender pack. All sealed tenders must be received by post no later than 5.00 pm on 31 December 2026 and addressed to: The Town Clerk Town Council Offices Oaklands Stade Street Hythe Kent CT21 6BG The Council will notify all tenderers of the outcome in writing by 15 January 2027. Interviews with shortlisted contractors are expected to be held during the week commencing 25 January 2027.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4424ad7d-cb51-4907-911e-fa66fdce9c0b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/94f3087a-9077-493c-aac3-5b67f856fa17
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

92 - Recreational, cultural and sporting services

CPV Codes

77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
£57,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 2026Today
Submission Deadline
31 Dec 20263 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HYTHE TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HYTHE
Postcode
CT21 6BG
Postcode Area
Canterbury
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ44 East Kent
Delivery Location
Not specified
Local Authority
Folkestone and Hythe
Electoral Ward
Hythe
Westminster Constituency
Folkestone and Hythe

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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