Tender

Professional Proofing and pre-flight services for DfE assessment materials (August 2022 - August 2023)

DEPARTMENT FOR EDUCATION

This public procurement record has 2 releases in its history.

TenderAmendment

15 Jun 2022 at 11:05

Tender Notice
Tender

16 May 2022 at 10:45

Tender Notice
Summary of the contracting process

The Department for Education is currently seeking to procure professional proofing and pre-flight services for assessment materials during the period from August 2022 to August 2023. This open tender, valued at £30,000, aims to ensure the quality assurance review and printing accuracy of key stage national curriculum test materials. The bidding deadline is set for midday on 1 July 2022, after which submissions will be evaluated. The services are required across various regions in the UK, including North East, North West, and London, among others.

This opportunity will be advantageous for small to medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) with expertise in proofing and document management. Companies skilled in quality assurance processes, particularly those familiar with using Adobe Acrobat Pro to produce electronic mark-ups, will find this contract suitable. The ability to adapt resources swiftly and maintain confidentiality will be key factors for success in this competitive procurement process.

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Notice Information

Notice Title

Professional Proofing and pre-flight services for DfE assessment materials (August 2022 - August 2023)

Notice Description

The Standards and Testing Agency (STA) requires external professional proofing and pre-flight services for: - Proofing and quality assurance review of KS1 and KS2 national curriculum test materials and phonics check, including electronic mark-up of identified amendments; - Proofing and quality assurance review of KS1 and KS2 modified national curriculum test materials, including electronic mark-up of identified amendments; and - carrying out pre-flight checks to ensure accurate printing of test materials, including electronic mark-up of identified amendments. The supplier will need to: - commit appropriate resources to working on the work packages between August 2022 and August 2023; - be flexible to accommodate resource needs, providing additional resources at short notice to complete proofing and pre-flight activities to agreed timelines and to required quality standards; - possess substantial and recent expertise in professional proofing and pre-flight checks of documents for print; - possess substantial and recent expertise in producing electronic mark-ups of documents using Adobe Acrobat Pro; - understand the development of materials and use of design guidelines and have experience in reviewing confidential materials for assessment; - possess the ability to communicate effectively with various stakeholders provide constructive feedback and be prepared to provide workable solutions to any problems and/or issues identified during this project; - comply with STA's security procedures to maintain the integrity of the tests, including: o secure onsite working areas; o secure methods of electronic transfer and storage; o secure deletion/destruction of materials at the end of the project; and o comply with filing and naming conventions established by STA, in order to maintain an accurate audit trail. Additional information: Bids must be received by midday 1 July 2022 and should be sent to TendersTD.STA@education.gov.uk and copied to Chris.davies@education.gov.uk Bids will be accepted at any time up to this deadline but will not be opened or evaluated until the deadline has passed. Any bid received after the deadline may be rejected unless the Bidder can provide irrefutable evidence that the application was capable of being received by the due date and time and that delivery failure was beyond their reasonable control. Please see the attached Tender Documents

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4432a25d-7864-4eda-a8c1-e1d1ab41f5bf
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b276f690-d8ad-4bad-9aa2-eeef65ed2684
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

80 - Education and training services

CPV Codes

80000000 - Education and training services

Notice Value(s)

Tender Value
£30,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Jun 20223 years ago
Submission Deadline
1 Jul 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
14 Aug 2022 - 14 Aug 2023 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT FOR EDUCATION
Contact Name
Not specified
Contact Email
tenderstd.sta@education.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
COVENTRY
Postcode
CV1 2WT
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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