Award

Microsoft EES Renewal

UNIVERSITY OF KEELE

This public procurement record has 1 release in its history.

Award

05 Nov 2025 at 11:23

Award Notice
Summary of the contracting process

The procurement process, concluded in the awarding stage as of 5th November 2025, involves the University of Keele as the buying organisation. The contract, titled "Microsoft EES Renewal," is categorised under the industry for software packages and information systems (CPV code 48000000). It pertains to a selective procurement method through a call-off from a framework agreement. This contract covers an initial term from 1st July 2025 to 30th June 2028, with the option for two additional one-year extensions. The procurement location is in Newcastle, England, with the postal code ST5 5BG. The total contract value amounts to £700,483.32 GBP.

This tender presents significant opportunities for businesses in the software and information systems sector. Given the scope and nature of the contract, larger enterprises with experience in framework agreement engagements, like Phoenix Software Ltd., are well-positioned to meet the supplier requirements. Companies providing high-quality software solutions can leverage this opportunity to strengthen their portfolio and establish long-term relations with academic institutions such as the University of Keele. Smaller enterprises may not find this suitable due to the procurement's selective and large-scale nature.

How relevant is this notice?

Notice Information

Notice Title

Microsoft EES Renewal

Notice Description

Call-off under the SUPC - SLRA Framework Agreement Lot 1. Initial 3-year Term 01/07/2025 - 30/06/2028 (plus x2, 12 month extension options).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-44d8fbee-c584-47ca-80ed-a4809240819b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b54e298c-5f6f-43f5-b28f-7f8b9da70882
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£700,483 £500K-£1M
Lots Value
Not specified
Awards Value
£700,483 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
5 Nov 20251 months ago
Submission Deadline
10 Jun 2025Expired
Future Notice Date
Not specified
Award Date
24 Jul 20254 months ago
Contract Period
30 Jun 2025 - 30 Jun 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF KEELE
Contact Name
Leanne Fryer
Contact Email
l.fryer@keele.ac.uk
Contact Phone
01782 733787

Buyer Location

Locality
NEWCASTLE
Postcode
ST5 5BG
Post Town
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
Newcastle-under-Lyme
Electoral Ward
Keele
Westminster Constituency
Newcastle-under-Lyme

Supplier Information

Number of Suppliers
1
Supplier Name

PHOENIX SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-44d8fbee-c584-47ca-80ed-a4809240819b-2025-11-05T11:23:01Z",
    "date": "2025-11-05T11:23:01Z",
    "ocid": "ocds-b5fd17-44d8fbee-c584-47ca-80ed-a4809240819b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "KU/711/LF/AF/2025",
        "title": "Microsoft EES Renewal",
        "description": "Call-off under the SUPC - SLRA Framework Agreement Lot 1. Initial 3-year Term 01/07/2025 - 30/06/2028 (plus x2, 12 month extension options).",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "ST5 5BG"
                    }
                ]
            }
        ],
        "value": {
            "amount": 700483.32,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2025-06-10T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2025-07-01T00:00:00+01:00",
            "endDate": "2028-06-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "goods"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/D6sqG9HY",
            "name": "UNIVERSITY OF KEELE",
            "identifier": {
                "legalName": "UNIVERSITY OF KEELE",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/D6sqG9HY"
            },
            "address": {
                "streetAddress": "Keele Campus",
                "locality": "NEWCASTLE",
                "postalCode": "ST55BG",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Leanne Fryer",
                "email": "l.fryer@keele.ac.uk",
                "telephone": "01782 733787"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-02548628",
            "name": "Phoenix Software Ltd.",
            "identifier": {
                "legalName": "Phoenix Software Ltd.",
                "scheme": "GB-COH",
                "id": "02548628"
            },
            "address": {
                "streetAddress": "Blenheim House, York Road, Pocklington, York, YO42 1NS"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/D6sqG9HY",
        "name": "UNIVERSITY OF KEELE"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-44d8fbee-c584-47ca-80ed-a4809240819b-1",
            "status": "active",
            "date": "2025-07-25T00:00:00+01:00",
            "datePublished": "2025-11-05T11:23:01Z",
            "value": {
                "amount": 700483.32,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-02548628",
                    "name": "Phoenix Software Ltd."
                }
            ],
            "contractPeriod": {
                "startDate": "2025-07-01T00:00:00+01:00",
                "endDate": "2028-06-30T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/b54e298c-5f6f-43f5-b28f-7f8b9da70882",
                    "datePublished": "2025-11-05T11:23:01Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}