Planning

North East and North Cumbria Secure Data Environment (NENC SDE) - Workflow Automation

HEALTH INNOVATION NORTH EAST AND NORTH CUMBRIA

This public procurement record has 1 release in its history.

Planning

28 Jul 2025 at 11:32

Market Engagement Notice
Summary of the contracting process

The procurement process titled "North East and North Cumbria Secure Data Environment (NENC SDE) - Workflow Automation" is in the planning stage, overseen by Health Innovation North East and North Cumbria. The industry category for this project is centred around software package and information systems, with a particular focus on IT services such as consulting and software development. Located in the United Kingdom, the process aims to identify digital solutions to enhance the digitisation of application workflows for the NENC SDE Programme. Potential suppliers should note the engagement end date is 26th September 2025, and an Invitation to Quote is expected to be issued to Lot 5 suppliers of their Dynamic Purchasing System in October 2025, although this timeline may change.

This tender represents significant opportunities for businesses specializing in IT solutions, particularly those catering to the healthcare sector’s digitisation needs. Companies adept in developing user-facing portals and internal case management platforms, capable of integrating structured form intake, progress tracking, and automated workflows, will find this project aligns well with their expertise. The procurement is particularly suitable for small and medium enterprises, given their mention in the procurement notice, and offers a pathway to engage with NHS organisations and broader stakeholder groups as part of a future-focused digital transformation effort.

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Notice Information

Notice Title

North East and North Cumbria Secure Data Environment (NENC SDE) - Workflow Automation

Notice Description

Following our Market Engagement Event on Wednesday 23rd July 2025, Health Innovation North East and North Cumbria are publishing this Prior Information Notice (PIN) to inform market operators of a potential future exercise to procure services supporting the digitisation of the NENC SDE project application workflow. The North East and North Cumbria Secure Data Environment (NENC SDE) Programme seeks to procure a digital solution to streamline the referral and early application intake process for projects and data access requests. This function represents the first phase of a wider digitisation roadmap. Currently, these early-stage workflows are highly manual; relying on emails, spreadsheets, and ad-hoc communications between stakeholders. This results in inconsistent approaches to referral capture, validation, triage, and handoff into governance channels such as the Data Access Committee (DAC) and Public Evaluation Group (PEG). The proposed solution will replace this with a consistent, auditable, and scalable digital workflow that enables transparent, efficient processing of external enquiries and early-stage research applications. The specification will outline the requirements for a system that functions as both a user-facing portal and internal case management platform. Key capabilities should include structured form intake, document upload, progress tracking for applicants, role-based access controls, automated workflows for triage and validation, audit logs, version control, and the ability to interface with governance pathways. This intake solution will underpin the NENC SDE's broader commitment to delivering a consistent, transparent, and user-friendly journey from enquiry through to access. The final system must align with NHS data governance and digital standards, supporting scalability across multiple stakeholder groups, including NHS organisations, researchers, and SDE programme teams. Additional information: HI NENC would like to invite potential providers of digital solution services to apply to our Dynamic Purchasing System (DPS) DN670401 as a supplier. You can do this by following this link: procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=c1881153-e6f3-ed11-8122-005056b64545 This opportunity will be developed as a further competition under Lot 5 of our DPS. You should therefore ensure you apply to Lot 5 to be able to bid to provide this service. You are also welcome to apply for any other Lots on our DPS that you feel are relevant to your organisation. We are expecting to put out the Invitation to Quote to our Lot 5 suppliers in October 2025. This timeline is subject to change. Interested suppliers are advised to apply to the DPS promptly to ensure they have been accepted to the framework and receive the competition notification. This notice is for information and engaging with the supply market only. It is not a binding statement of intent or call for competition. HI NENC reserves the right not to enter a formal process and not award a contract. The information contained in this notice, including information relating to the nature and scope of the requirements, the service classification of this requirement from the list of CPV codes, is only indicative of the HI NENC's current thinking and is neither exhaustive nor binding. HI NENC reserves the right at its absolute discretion to amend it at the time of issue of any further notices or at any other time. HI NENC will not be liable for any bid cost, expenditure, work or effort incurred by a potential supplier in acting on the basis of this PIN

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-452664b5-b1eb-4b12-a828-ed6ccc972cb9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/555882ee-ac91-43c6-82cf-cb19248e687a
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Dynamic
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
26 Sep 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEALTH INNOVATION NORTH EAST AND NORTH CUMBRIA
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE-UPON-TYNE
Postcode
NE1 4XQ
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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