Award

Off Site Document Storage

CPS

This public procurement record has 2 releases in its history.

AwardUpdate

19 Mar 2025 at 16:00

Award Notice
Award

10 Oct 2023 at 11:22

Award Notice
Summary of the contracting process

The Crown Prosecution Service (CPS) has completed the procurement for the "Off Site Document Storage" contract, classified under CPV codes 79995100 (Archiving services) and 79996100 (Records management). This project aims to ensure the secure storage and compliant disposal of public records in accordance with various legal and regulatory requirements. The total contract value is £4,485,000 GBP and spans a period from 1st September 2023 to 31st August 2025, covering services across the United Kingdom, British Overseas Territories, Channel Islands, Europe, Isle of Man, and other international locations. The procurement process was selective, utilizing a call-off from a framework agreement, with tender submissions concluding on 31st August 2023.

This tender offers significant business growth opportunities, particularly for large-scale archival and records management companies capable of handling extensive and regulatory-compliant records storage and destruction. The successful supplier, Iron Mountain (UK) PLC, reflects the procurement's preference for established businesses with a broad international service capacity. Companies possessing expertise in regulatory compliance services, data protection, and secure storage solutions are well-suited for such contracts, providing a solid foundation for expanding their portfolio and market presence.

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Notice Information

Notice Title

Off Site Document Storage

Notice Description

The CPS is responsible for the secure storage and disposal of public records to enable the CPS to comply with regulatory and legislative requirements with the Public Records Act 1958, Data Protection Act 2018 and Civil Service Code; Therefore, there is an ongoing need to securely and compliantly manage records. The total contract value covers the full 4 years, and is comprised of business-as-usual charges for the full period of (2 years +1+1) and prospective accelerated 'destruction' and an 'undefined boxes' projects.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-47508521-b60d-4822-b07b-fe1f58b6beeb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/01ec3237-09e5-4efb-8fa1-d2d17932c390
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79995100 - Archiving services

79996100 - Records management

Notice Value(s)

Tender Value
£4,485,000 £1M-£10M
Lots Value
Not specified
Awards Value
£4,485,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
19 Mar 202511 months ago
Submission Deadline
31 Aug 2023Expired
Future Notice Date
Not specified
Award Date
31 Aug 20232 years ago
Contract Period
31 Aug 2023 - 31 Aug 2025 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CPS
Contact Name
CPS Commercial
Contact Email
commercialinbox@cps.gov.uk
Contact Phone
-

Buyer Location

Locality
LONDON
Postcode
SW1H 9EA
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

IRON MOUNTAIN (UK

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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