Tender

GSV3337 - Library Condition Audit

THE HOUSE OF LORDS

This public procurement record has 2 releases in its history.

Tender

12 Dec 2024 at 12:08

Tender Notice
Tender

09 Dec 2024 at 14:44

Tender Notice
Summary of the contracting process

The House of Lords is seeking qualified suppliers to undertake a comprehensive audit of its Palace of Westminster print collections and physical holdings. This library condition audit, titled "GSV3337 - Library Condition Audit", falls under the Archive services category (CPV 92512000) and includes additional classifications such as Library services and Library and archive services. The project is located in Westminster, United Kingdom, and the procurement process is currently at the tender stage. The tender was published on 9 December 2024, and the deadline for applications is 23 December 2024. The contract period will commence on 21 April 2025 and conclude on 29 September 2025. The procurement method used is an open procedure below the threshold, with a minimum value of £90,000 and an estimated total value of £108,000.

This tender presents significant opportunities for businesses specialising in library, archive, and preservation services, especially those experienced in conservation. SMEs are encouraged to apply, as they are suitable for this project, while VCSEs are not targeted. Businesses with expertise in conducting audits, preparing detailed reports, and providing actionable recommendations for preservation will find this tender attractive. The comprehensive nature of the audit and the focus on modern 20th/21st-century bindings mean that firms with robust experience in handling large-scale collection assessments and planning for conservation measures will be well-suited to compete for this contract, potentially gaining influential work within the prestigious House of Lords.

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Notice Information

Notice Title

GSV3337 - Library Condition Audit

Notice Description

The House of Lords Library invites tender applications from qualified suppliers to undertake a comprehensive audit of the House of Lords Library's Palace of Westminster print collections and physical holdings. The findings of the audit will determine the condition of the collections and recommendations for decant packing and interventive conservation requirements. Subsequently, the Library will use this data to estimate the cost of packing materials and how long each collection will take to pack and move. The collection audit will cover the assessment of approximately 2,114 linear meters equating to approximately 80,000 items (the majority of which are modern 20th/21st century bindings). The estimated amount of recommended conservation work equates to approximately 1,600 items ranging in complexity: from under 2 hours of work to over 8 hours of work. The selected supplier/s will be responsible for conducting the audit, preparing a summary report, and providing actionable recommendations to improve preservation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-47aaf632-3052-40e4-9b73-43668f1d85c0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3ac68b4d-d1a0-4455-bdf8-17619b5abc75
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92510000 - Library and archive services

92511000 - Library services

92512000 - Archive services

Notice Value(s)

Tender Value
£108,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Dec 20241 years ago
Submission Deadline
23 Dec 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
20 Apr 2025 - 29 Sep 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE HOUSE OF LORDS
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WESTMINSTER
Postcode
SW1A 0AA
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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