Tender

Election polling station equipment delivery and collection

CROYDON COUNCIL

This public procurement record has 3 releases in its history.

Tender

19 Feb 2021 at 11:54

Tender Notice
Tender

19 Feb 2021 at 11:45

Tender Notice
Tender

19 Feb 2021 at 11:42

Tender Notice
Summary of the contracting process

Croydon Council is currently seeking quotations for the delivery and collection of election polling station equipment, as part of its statutory obligations to facilitate electoral processes in the borough. This tender is actively open and was published on 19 February 2021. The procurement is classified under the transport equipment industry and follows an open procurement method, with tender submissions accepted until 8 March 2021. The contract will commence on 13 July 2021 and will extend for three years, with the potential for a two-year extension, allowing for a maximum duration of five years. The services will be required across 150 polling stations in the London region.

This tender represents an excellent opportunity for businesses specialising in transport and logistics, especially those with experience in electoral services, to engage with a significant public sector contract. Small and medium-sized enterprises (SMEs) are encouraged to participate, potentially benefitting from increased visibility and experience in handling governmental contracts. Firms providing motor vehicles suitable for transporting electoral equipment, as well as those capable of logistical support during elections, would be particularly well-suited to compete for this contract.

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Notice Information

Notice Title

Election polling station equipment delivery and collection

Notice Description

The Council invites quotations for the provision of Election polling station equipment delivery and collection. The Council is legally required to appoint an Electoral Registration Officer (ERO) and Returning Officer (RO) to deliver electoral registration and run elections in the borough in accordance with statutory requirements. Electoral Services, part of the Resources department, supports the ERO/RO. At every election the RO uses a contractor to deliver specified equipment to the 150 polling stations used in the borough, collecting the equipment after the election. There will be additional logistical support at some elections, including the transportation of ballot boxes to the e-counting venue at GLA elections. The contractor will provide the specified transportation services for all elections in Croydon until June 2024. The duration of the contract is 3 years, subject to the right of The Council (at its sole discretion) to exercise its right to extend the Contract by up to 2. The maximum length of the contract is therefore 5 years. Additional information: please register your interest by visiting our eTendering portal (https://www.londontenders.org/) via the 'Current opportunities' Section to view sourcing documents and to submit your bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-486c5a1f-84bd-43a2-8e70-12f5ebc4487c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/86a14e94-c9c5-442f-b56d-b0d79777bac8
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34000000 - Transport equipment and auxiliary products to transportation

34100000 - Motor vehicles

34130000 - Motor vehicles for the transport of goods

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Feb 20215 years ago
Submission Deadline
8 Mar 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
12 Jul 2021 - 1 Dec 2023 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CROYDON COUNCIL
Contact Name
The Buying Team
Contact Email
thebuyingteam@croydon.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
CROYDON
Postcode
CR0 1EA
Post Town
Croydon
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI62 Croydon
Delivery Location
TLI London
Local Authority
Croydon
Electoral Ward
Fairfield
Westminster Constituency
Croydon West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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