Tender

22FNC001 Procure to Pay & Expenses System

BIG LOTTERY FUND, OPERATING AS THE NATIONAL LOTTERY COMMUNITY FUND

This public procurement record has 2 releases in its history.

TenderAmendment

08 Jul 2021 at 11:33

Tender Notice
Tender

08 Jul 2021 at 11:33

Tender Notice
Summary of the contracting process

The Big Lottery Fund, operating as The National Lottery Community Fund, is seeking to establish a contract for a Procure to Pay (P2P) and Expenses Management System. This procurement falls under the services category, focusing on software packages and information systems, with a total estimated value of £630,000. The procurement method is an open procedure, and the tender period will close on 6th August 2021. The successful supplier will deliver solutions primarily in the West Midlands, UK, with contract activities expected to initiate on 4th October 2021 and run until 3rd October 2026.

This tender represents a significant opportunity for businesses specialising in cloud-based software solutions, particularly those offering P2P systems and expenses management functionalities. Small and medium-sized enterprises (SMEs) are encouraged to apply, provided they can meet the outlined requirements. Participation in this contract could enable suppliers to expand their market presence and enhance their capabilities by collaborating with a prominent organisation within the public sector.

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Notice Information

Notice Title

22FNC001 Procure to Pay & Expenses System

Notice Description

The Fund are looking to establish a single supplier contract for the provision of a Procure to Pay (P2P) and Expenses Management System. With advances in technology since the introduction of the current Finance systems, recent changes to our technology infrastructure and transition to regional working at the National Lottery Community Fund, a formal Procure to Pay(P2P) and Expenses Management System is being sought to bring additional capabilities, efficiencies, and improved experiences for users and administrators. A cloud-based P2P and Expenses Management System is required to support the business with the purchasing of goods/requisitioning/e-invoicing and for staff to re-claim out of pocket expenses/process corporate cards. Any supplier looking to respond must be in a position to meet the requirements as outlined within the tender documentation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-49d37109-1b18-4bf8-803a-98312d47069e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bb570be3-8e98-49e2-a04f-f176c38c9480
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£630,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Jul 20214 years ago
Submission Deadline
6 Aug 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Oct 2021 - 3 Oct 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIG LOTTERY FUND, OPERATING AS THE NATIONAL LOTTERY COMMUNITY FUND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC4A 1DE
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLG West Midlands (England)
Local Authority
City of London
Electoral Ward
Castle Baynard
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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