Tender

ES Tree and Grounds Management SaaS IT Solution

LONDON & QUADRANT HOUSING TRUST

This public procurement record has 1 release in its history.

Tender

03 Mar 2022 at 18:13

Tender Notice
Summary of the contracting process

The London & Quadrant Housing Trust (LQHT) is seeking a supplier for an "ES Tree and Grounds Management SaaS IT Solution" to enhance its management of Grounds and Tree Maintenance contracts across its extensive estate portfolio in England. This tender is currently in the active stage, with a tender period that ends on 8th April 2022. The awarded contract will span from 1st July 2022 to 30th June 2025, with an estimated value of £213,477. The procurement is following an open procedure above threshold, aimed at acquiring software packages and information systems.

This tender presents significant opportunities for businesses specialising in software solutions, particularly those with expertise in GIS integration and management systems tailored for property maintenance. Companies, especially small and medium-sized enterprises (SMEs), that can demonstrate adherence to the LQHT Supplier Code of Conduct and possess a robust history in similar projects will be well-positioned to compete. This initiative not only aims to improve operational efficiencies at LQHT but also to ensure a high level of customer satisfaction within their estates.

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Notice Information

Notice Title

ES Tree and Grounds Management SaaS IT Solution

Notice Description

The Supplies will support London Quadrant Housing Trust (LQHT) in the management of its Grounds Maintenance contracts and Tree Maintenance contracts. LQHT has over 1000 distinct estates across England, grouped by lots and regions. Grounds Maintenance contracts and Tree Maintenance contracts have been awarded to specialist Contractor Companies for each lot. This means several different Contractor Companies are responsible for fulfilling maintenance contracts across LQHT's properties. The scope of Grounds Maintenance covers the maintenance of all communal, soft, and hard landscape surfaces. This will include all communal areas, play areas, verges, gardens (and roof gardens where applicable), wooded areas, non-adopted roads, and pathways/walkways (including covered walkways). The scope of Tree Maintenance covers the periodic inspection of LQHT's approx. 20000 trees and the completion of remediation work identified during these inspections. The Solution required will: - integrate with GIS and property data owned by LQHT, allowing LQHT and Contractor Companies to identify trees and grounds requiring maintenance work and maintain up to date physical asset data - allow LQHT to create Work Items and Schedules of Work - maintain reference data describing Work Types and Work Categories so Work Items can be assigned to the correct Contractor Company and budget - manage individual workflows between LQHT and Contractor Companies - allow Work Items to be completed and evidenced with uploaded photographs - perform service charge calculations and allocation based on reference data - allow LQHT to raise issue notices with Contractor Companies and manage the workflow to complete these The Supplies will help LQHT achieve several elements of LQHT's corporate plan including 'creating quality homes and estates that our customers can be proud of through a new approach to property maintenance', 'reducing operational costs and promoting efficiencies which ultimately improves resident experience', and 'achieving a minimum of 80% customer satisfaction in the look and feel of our estates'. 1.8 LQHT have developed an Interim Solution that will support Grounds Maintenance and Tree Maintenance contracts until the Supplies go live. There is no requirement for the Solution to integrate with the Interim Solution. There is no requirement for historic Work Items to be migrated from the Interim Solution into the Solution. 1.9 LQHT require the Supplier to adhere at all times to the LQHT Supplier Code of Conduct and sign up to the LQHT Expected Standards of Behaviours of LQHT Suppliers as listed in Appendix 10 and as available via the Procurement Portal. Note the LQHT Expected Standards of Behaviours of LQHT Suppliers document is included in the Section 7 Checklist. Please see the procurement documentation for further details at https://in-tendhost.co.uk/lqgroup/aspx/Home

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4a945a9b-4323-4162-a6e9-560585a4120b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0948174f-6ff4-451b-bd88-925fe55ff327
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£213,477 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Mar 20224 years ago
Submission Deadline
8 Apr 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jun 2022 - 30 Jun 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON & QUADRANT HOUSING TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E15 4PH
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified
Local Authority
Newham
Electoral Ward
Stratford
Westminster Constituency
Stratford and Bow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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