Award

Leased Provision of Multi-Functional Device Managed Solution

ROYAL BERKSHIRE FIRE & RESCUE SERVICE

This public procurement record has 1 release in its history.

Award

19 Nov 2024 at 16:56

Award Notice
Summary of the contracting process

The Royal Berkshire Fire & Rescue Service has awarded a contract for the leased provision of multi-functional device managed solutions. The procurement falls under the industry category of printers and plotters (CPV code 30232100). The procurement process has reached the award stage with Canon UK Ltd emerging as the selected supplier. This contract will commence on 1st November 2024 and run until 31st October 2029. The procurement was conducted through Lot 2 of the CCS Framework RM6174, which included a mini competition inviting innovative proposals. Key dates include the invitation to bid on 31st July 2024 and the contract award on 18th October 2024. The project aims to deliver savings and efficiencies by reducing printed matter.

This tender presents a valuable opportunity for businesses specialising in office technology and managed print services to participate in a high-value, long-term contract. SMEs in particular are well-suited to compete, providing they can deliver innovative and cost-effective solutions for multi-functional devices and print management. Engaging with the Royal Berkshire Fire & Rescue Service via the CCS Framework offers potential for significant business growth through a stable and committed partnership over the five-year contract period. Businesses that can offer flexible and hybrid model solutions stand to benefit the most from this procurement.

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Notice Information

Notice Title

Leased Provision of Multi-Functional Device Managed Solution

Notice Description

The Authority will be seeking to appoint a single supplier of Multi-Functional Devices (MFD's) and a print management solution to deliver savings and efficiencies over the next few years by reducing its printed matter and is therefore seeking to enter a new MFD solution contract that enables savings to be achieved as paper use is reduced. The Authority has selected Lot 2 of the CCS Framework RM6174 and carry out a mini competition with the suppliers listed on the Framework by inviting them to propose innovative solutions, incorporating hybrid model solutions that will achieve maximum savings whilst offering flexibility on future requirements. The Service invited Framework providers to bid for this opportunity on 31st July 2024. The Framework selected was Multifunctional Devices (MFDs), Print and Digital Workflow Software Services and Managed Print Service Provision - Lot 2 - Multifunctional Print Devices (MFDs) Print Management, Digital Workflow Software. This Framework is owned and managed by the Crown Commercial Services (CCS). Eight pre-tender questions were received via the e-tendering portal and none of the questions raised were commercially sensitive.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4c4e8328-3a49-47ed-8ef1-ab8e85725709
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1afbbe0d-6fbe-4f13-a73d-059a47847cc5
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Other - Framework
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30232100 - Printers and plotters

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£150,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
19 Nov 20241 years ago
Submission Deadline
1 Oct 2024Expired
Future Notice Date
Not specified
Award Date
17 Oct 20241 years ago
Contract Period
1 Nov 2024 - 31 Oct 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL BERKSHIRE FIRE & RESCUE SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
READING
Postcode
RG31 7SD
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
Not specified
Local Authority
West Berkshire
Electoral Ward
Tilehurst Birch Copse
Westminster Constituency
Reading West and Mid Berkshire

Supplier Information

Number of Suppliers
1
Supplier Name

CANON

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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