Planning

Street Issue Reporting Software (Early Engagement)

NORTH NORTHAMPTONSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Planning

20 Nov 2023 at 10:30

Planned Procurement Notice
Planning

20 Nov 2023 at 08:56

Market Engagement Notice
Summary of the contracting process

The North Northamptonshire Council is implementing a procurement process for the provision of Street Issue Reporting Software, as part of the Crown Commercial Service G-Cloud 13 framework. This selective procurement method involves a contract period from February 5, 2024, to February 4, 2026. Interested suppliers should take note of the deadline for the tender period, ending on February 4, 2024. The Council's contact point for this procurement is the North Northamptonshire Procurement Team, reachable at procurement@northnorthants.gov.uk or 0300 126 3000. The industry category for this opportunity is services, with a contract value of £46,325 in GBP.

This tender offers growth opportunities for SMEs and VCSEs in the software and information systems sector. Businesses capable of providing Cloud Software solutions are encouraged to participate. The procurement stage is "award," with the contract successfully awarded to SocietyWorks Ltd. As a buyer, North Northamptonshire Council is seeking suppliers with the capacity to deliver a branded web-based portal for issue reporting. This opportunity is strategically aligned with the Council's need for a modern reporting system that integrates with its existing back-office infrastructure to enhance service delivery to residents and stakeholders in the East Midlands region.

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Notice Information

Notice Title

Street Issue Reporting Software (Early Engagement)

Notice Description

North Northamptonshire Council (hereafter referred to as the "Council") requires information on potential Suppliers' capability and capacity to provide the services detailed in its Expression of Interest (hereafter referred to as "EOI") (attached). The Council are considering how best to compliantly engage a Supplier and wishes to use this EOI to gauge the capacity and interest of potential Suppliers in providing this service to the Council. Based on responses received to this EOI from potential Suppliers, the Council reserves the right to award a contract without further engagement, where the Council decides, at its absolute discretion, further engagement is not necessary or beneficial (e.g., where only one (1) Supplier confirms interest, capacity and/or expertise which align with the Council's requirement). The Council requires a North Northamptonshire branded web-based portal that enables customers, residents, and other stakeholders to report issues and faults on the public highway to the Council via mixed media. Reporting must be enabled to include reporting via mobile phone or similar, to allow photographs and geolocation of incidents to be made. The new system must integrate with the Council's existing back-office system (currently Kier Works Management System (hereafter referred to as "WMS")) and its own webpages to allow for streamlined workflow processes. The Council requires the migration of data from the current system to the new system to be completed by no later than Sunday, 31st March 2024, to ensure that historic data remains visible to the public. This is an early engagement notice to enable the Council to best understand the current delivery options available in the market. It is intended that the outcome of this Notice will be used to further inform the Council's procurement and contract model, but the Council is under no obligation to any potential Supplier and/or makes no guarantees to any party, resulting from feedback received to this Notice. If your organisation is interested in this opportunity and believe they could provide the requirement to the Council, in line with the Scope of Requirements Relevant to this EOI set out above, please complete the attached EOI document, and return it via e-mail to procurement@northnorthants.gov.uk by no later than the Deadline to Return Confirmation Related to this EOI date. Any responses received after the Deadline to Return Confirmation Related to this EOI will not be considered by the Council, so your timely consideration of this matter is appreciated. Potential Suppliers must note that completion of the procurement documents will require access to the internet, word processing software (e.g., Microsoft Word); and/or spreadsheet software (e.g., Microsoft Excel). Additional information: This Early Engagement must not be considered as confirmation by North Northamptonshire Council that any future procurement opportunity will be forthcoming as a result of any activity undertaken as part of the Council's Early Engagement activities. The Council does not bind itself to running a procurement or awarding any resultant contract, following the conclusion of this Early Engagement activity. In accordance with the requirements of the Council's Contract Procedure Rules, it is committed to conducting this Early Engagement activity in such a way that it does not prejudice any future potential bidder. The Council will not adopt any technical advice in the preparation of any procurement activity from anyone where this may prejudice the equal treatment of all future potential bidders or distort competition.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4d94dd62-5c37-42e0-8fa7-f13b4edea495
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/87137157-aa64-4359-8a3d-c70015f34c46
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

48 - Software package and information systems

CPV Codes

45000000 - Construction work

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Nov 20232 years ago
Submission Deadline
Not specified
Future Notice Date
8 Dec 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTH NORTHAMPTONSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CORBY
Postcode
NN17 1QG
Post Town
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF25 North Northamptonshire
Delivery Location
TLF East Midlands (England)
Local Authority
North Northamptonshire
Electoral Ward
Lloyds
Westminster Constituency
Corby and East Northamptonshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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