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Archive Storage Platform Refresh

York and North Yorkshire Combined Authority acting on behalf of itself and the Chief Constable of North Yorkshire Police

This public procurement record has 1 release in its history.

Award

28 Aug 2026 at 12:23

Award Notice
Summary of the contracting process

York and North Yorkshire Combined Authority, acting for itself and the Chief Constable of North Yorkshire Police, procured an archive storage platform refresh. The requirement is for archive storage platform equipment, classified within IT services covering consulting, software development, internet and support. This is a goods procurement focused on supplying the technology platform needed for archive storage. Delivery is in Yorkshire and the Humber. The buyer is a combined authority working jointly with a police force, so suppliers should be able to serve public-sector organisations with operational, information-management or policing requirements. The scope centres on platform equipment rather than a broad standalone consultancy or general IT support service.

The procurement is complete and has been awarded. It used a selective procedure as a call-off from a framework agreement. Bids closed on 19 August 2026 at 15:00. The estimated value range was £724,644.23 to £869,573.68, and the award value was £869,573.68. The contract was awarded to Softcat PLC on 25 August 2026. The contract period runs from 4 September 2026 to 4 September 2031. The outcome is a single award for the archive storage platform equipment. The opportunity was unsuitable for SMEs and voluntary, community or social enterprises. The recorded tender category is goods, with the evaluation route being the framework call-off procedure.

This award demonstrates substantial demand for archive storage platform equipment from a combined authority and a police force in Yorkshire and the Humber. A credible future competitor would need to supply enterprise-grade archive storage technology and understand the operational requirements of public-sector and policing organisations. Experience of delivering equipment through framework agreements would be commercially important, because this buyer used a framework call-off route rather than an open standalone tender. The selected supplier was a large company, and the procurement was marked as unsuitable for SMEs and voluntary, community or social enterprises, indicating that future competition may favour businesses with significant delivery capacity, established public-sector capability and the resources to support a major platform refresh over a long contract period.

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Notice Information

Notice Title

Archive Storage Platform Refresh

Notice Description

Provision of archive storage platform equipment.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4dd5ef9d-5294-4618-ad5b-cf16dea5c4bf
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3e62833e-f420-4dbe-a77a-0683c7ff9791
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£869,573 £500K-£1M
Lots Value
Not specified
Awards Value
£869,573 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
25 Aug 20263 weeks ago
Contract Period
4 Sep 2026 - 4 Sep 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
York and North Yorkshire Combined Authority acting on behalf of itself and the Chief Constable of North Yorkshire Police
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
YORK
Postcode
YO1 6GA
Postcode Area
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLE Yorkshire and The Humber
Local Authority
York
Electoral Ward
Micklegate
Westminster Constituency
York Central

Supplier Information

Number of Suppliers
1
Supplier Name

Softcat Plc

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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