Notice Information
Notice Title
Oakengates Carnival and Parade - Organisation and Delivery
Notice Description
Oakengates Town Council is looking to appoint a qualified and experienced event management company to organise and deliver a carnival and parade in Oakengates, Telford in the Summer of 2025 (date to be agreed). Under the direction of the Council, the successful bidder will be responsible, for the following: * Event Planning and Coordination: develop a comprehensive plan for the carnival, including timelines, logistics, and contingency plans. * Entertainment and Activities: arrange for a diverse range of entertainment options, including live performances, games, and interactive activities. * Vendor Management: coordinate with food and merchandise vendors to ensure a wide variety of offerings. * Marketing and Promotion: develop and execute a marketing strategy to promote the event and attract attendees. * Health and Safety: ensure all health and safety regulations are met, including crowd control, first aid, and emergency procedures. * Income Generation - identify potential income generating opportunities to support the cost of the event. * Post-Event Evaluation: provide a detailed report on the event's success, including attendance figures, feedback and recommendations for future events. Interested companies are required to submit the following: * Company Profile: a brief overview of the company, including relevant experience and qualifications. * Proposed Plan: a detailed proposal outlining the approach to organising and delivering the carnival and parade. * Budget: a comprehensive budget breakdown, including all anticipated costs. * Insurance: evidence of public liability * References: contact information for at least two previous clients who can attest to the company's capabilities. Late submissions will not be considered and Oakengates Town Council reserves the right to accept or reject any or all bids. All costs incurred in the preparation of the bid are the responsibility of the bidding company. Prospective contractors must not contact Councillors or staff to encourage or support their tender outside the prescribed process. Written tenders must be received by Oakengates Town Council in a sealed envelope marked 'Oakengates Town Council - Carnival Tender' and addressed to the Town Clerk, by 5pm on Monday 30 September 2024 and should be sent to: Oakengates Town Council The Wakes, Theatre Square Telford, TF2 6EP If you require any further information, please contact Oakengates Town Council by: Email: townclerk@oakengates-tc.gov.uk, or telephone: 01952 567500
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-4e89bda6-c882-4c43-bbf9-7124f9f15280
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/66f587b5-39c5-4057-aa3f-98a72b349c05
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure (below threshold)
- Tender Suitability
- SME
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79953000 - Festival organisation services
Notice Value(s)
- Tender Value
- £1
- Lots Value
- Not specified
- Awards Value
- £25,550 Under £100K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 24 Oct 20241 years ago
- Submission Deadline
- 30 Sep 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 7 Oct 20241 years ago
- Contract Period
- 1 Nov 2024 - 30 Sep 2025 6-12 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- OAKENGATES TOWN COUNCIL
- Contact Name
- Anita Cund
- Contact Email
- townclerk@oakengates-tc.gov.uk
- Contact Phone
- 01952567500
Buyer Location
- Locality
- TELFORD
- Postcode
- TF2 6EP
- Post Town
- Telford
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG2 Shropshire and Staffordshire
- Small Region (ITL 3)
- TLG21 Telford and Wrekin
- Delivery Location
- Not specified
-
- Local Authority
- Telford and Wrekin
- Electoral Ward
- Oakengates & Ketley Bank
- Westminster Constituency
- Telford
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/66f587b5-39c5-4057-aa3f-98a72b349c05
24th October 2024 - Awarded contract notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/56f2b0ca-02b2-420b-850d-f5e2f41488ec
18th September 2024 - Opportunity notice on Contracts Finder
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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