Award

The Deepings School - Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

24 Nov 2016 at 17:08

Award Notice
Tender

18 Nov 2016 at 20:16

Tender Notice
Summary of the contracting process

The procurement process involves The Litmus Partnership Ltd, which is seeking cleaning services for The Deepings School, a comprehensive school located in Deeping St James, South Lincolnshire. The tender, titled "The Deepings School - Cleaning Services," has been conducted under a selective procurement method, with a total project value of £480,000. The contract is set to commence on 1st August 2016 for an initial duration of three years, with potential extensions. The pre-qualification questionnaire has a submission deadline of 15th March 2016, and companies interested should refer to the associated documents for details.

This tender presents a significant opportunity for businesses specialising in cleaning services, particularly those experienced in working with educational institutions. Companies with a strong operational presence in the Peterborough or South Lincolnshire area may find this contract especially appealing, as they can provide local support and adaptability. As the school has already invested in advanced cleaning equipment, bidders with innovative approaches to cleaning and staff management will likely excel. With a projected annual cleaning budget of around £160,000, there is room for competitive bids that can offer exceptional quality and service optimisation.

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Notice Information

Notice Title

The Deepings School - Cleaning Services

Notice Description

The successful tenderer will be required to provide cleaning services at The Deepings School. The contract will commence on 1.8.2016 for an initial period of 3 years, with the opportunity to extend for a further period of 1 + 1 years at the discretion of the governing body. The Deepings School is a mixed 11-18 comprehensive school with almost 1 600 students on roll. There are currently 261 students in each year, 7 to 11 and 275 in our Sixth Form. We sit at the heart of The Deepings, a vibrant, growing community in South Lincolnshire and are a member of a family of schools forming part of CfBT Schools' Trust. We are committed to growing a school campus that provides our students with a world class learning environment. Over recent years we have built a new Sixth Form Centre, Science Centre and Conference Centre. There has been extensive refurbishment across the school site and we have secured funding for a Design, Technology and Art Centre. Major investment in information technology also provides our school community with top class computing facilities and services. The contract will commence on 1.8.2016 for an initial period of 3 years, with the opportunity to extend for a further period of 1 + 1 years at the discretion of the governing body. This is the first time the market has been tested for the in-house cleaning service. The school has previously invested in specialist cleaning equipment, which shall be available for use by the successful tenderer as required. This contract will be fixed price in nature with the successful contractor guaranteeing both the number of input hours to the contract and the quality of cleaning provision. We are seeking a suitably experienced contractor who has current experience of working within the secondary school or HE/FE market place, ideally with a strong operational base within the Peterborough or South Lincolnshire area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term. The scope of the contract covers all cleaning provision within the adjacent School buildings. The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within the Academy on the contract performance. The projected cost of cleaning for the current year is circa 160 000 GBP for all buildings on the campus at The Deepings School, however it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there is opportunity for improvement. The focus of our requirement is equally for a high quality cleaning service, fully compliant to the agreed specification at all times. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/the_deepings_school The closing date for receipt of the Pre-Qualification Questionnaire is 15.3.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4ebd3324-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0cccf30a-97cb-4ad3-9c76-f0687efe9357
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919000 - Office, school and office equipment cleaning services

Notice Value(s)

Tender Value
£480,000 £100K-£500K
Lots Value
Not specified
Awards Value
£373,916 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
24 Nov 20169 years ago
Submission Deadline
15 Mar 2016Expired
Future Notice Date
Not specified
Award Date
16 Jun 20169 years ago
Contract Period
31 Jul 2016 - 31 Jul 2019 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DEEPING ST JAMES
Postcode
PE6 8NF
Post Town
Peterborough
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
TLF East Midlands (England)
Local Authority
South Kesteven
Electoral Ward
Deeping St James
Westminster Constituency
South Holland and The Deepings

Supplier Information

Number of Suppliers
1
Supplier Name

FUTURE CLEANING SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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