Tender

British Museum Digital Asset Management System

THE TRUSTEES OF THE BRITISH MUSEUM

This public procurement record has 1 release in its history.

Tender

07 May 2024 at 11:25

Tender Notice
Summary of the contracting process

The British Museum is seeking to replace its Digital Asset Management System (DAMS) through a tender process. The DAMS is a crucial internal system storing and distributing images, supporting research, education, commercial sales, and marketing content. The procurement involves configuring a new cloud-based DAMS operating on a SaaS basis, migrating existing assets and metadata, integrating with other Museum systems, and providing ongoing support. The tender, with an estimated value of £2,125,000, is open until June 21, 2024, with contract activities scheduled from January 1, 2025, to December 31, 2034, in London under the software and information systems category.

This opportunity to supply the Digital Asset Management System to the British Museum is suitable for businesses involved in software packages and information systems. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate. Given the long-term contract duration and the diverse functionalities required, businesses with expertise in cloud-based systems, data migration, system integration, and ongoing support services are well-suited to compete in this tender process. Participating businesses should ensure compliance with the specified tender deadlines and requirements to successfully bid for this procurement opportunity.

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Notice Information

Notice Title

British Museum Digital Asset Management System

Notice Description

The British Museum is looking to replace its Digital Asset Management System (DAMS). The DAMS is a critical internal system that stores and distributes images across numerous systems and departments. As well as facilitating research and education, it also enables commercial image sales, and provides material for marketing content. Whilst the DAMS is internal facing it also supplies images to public facing systems, notably the Museum's online collection database, Collections Online. The scope of this procurement includes the following activities: a) Configuration of a new cloud based DAMS operating on a SaaS basis (and associated consulting services), b) Migration of existing assets & metadata from the existing on premises DAMS to the new cloud based DAMS, c) Integration of the new DAMS with other Museum systems, d) Ongoing support for the new DAMS. The estimated total contract value is based on a maximum contract duration of 10 years and assumptions relating to the volume of data that will be stored in the DAMS over that period so should be treated as being indicative only.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4ee8940f-d86d-4753-9a98-312818f05381
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/500a57ff-d336-4a4a-8cf3-4cd079a6e249
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£2,125,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 May 20241 years ago
Submission Deadline
20 Jun 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2025 - 31 Dec 2034 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE TRUSTEES OF THE BRITISH MUSEUM
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
WC1B 3DG
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
TLI London
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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