Tender

Security provision for Ware Priory Estate

WARE TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

19 Aug 2025 at 10:38

Tender Notice
Summary of the contracting process

The procurement process initiated by Ware Town Council involves the provision of security services for the Ware Priory Estate in Ware, Hertfordshire. The title of this contract opportunity is "Security provision for Ware Priory Estate", which falls under the industry category of Security services (CPV code 79710000). Located in SG12 9AL, England, the procurement process is currently in the Tender stage, with the tender period ending on 21st September 2025. The contract is planned to commence on 1st January 2026 and conclude on 31st December 2029. The procurement method used is a limited competitive quotation, which is below the threshold, and the services are valued at £25,000.

This tender provides ample prospects for small and medium-sized enterprises (SMEs) specialising in security services to expand their business by solidifying a working relationship with a public-sector client. As the contract requires regular security services and event cover for small to very large gatherings, companies with experience in venue security and event management are well-suited to apply. This opportunity allows such businesses to showcase their expertise in maintaining safety and security for diverse events at a prestigious, historical location, potentially leveraging this as a prime example in their portfolio for future contracts.

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Notice Information

Notice Title

Security provision for Ware Priory Estate

Notice Description

General The Ware Priory Estate consists of the Ware Priory building, a 13th Century, Grade 1 listed building and Fletcher's Lea, a 20 year old building directly adjacent across from the side car park. Between them, both buildings and the surrounding waterside gardens welcome private events such as (but not exclusive to) weddings, parties and meetings from 10 - 200 guests and public events from 20 - 2000 guests. CCTV is available and covers outward from the main Ware Priory Reception, the hallway to the back of the Ware Priory Building (The tenants entry/exit point), Outside and Inside the Main Entrance to Fletcher's Lea, and the view of the Ca Park from Fletcher's Lea. A core Ware Town Council staff of 17 plus bank staff are employed and there are currently 6 tenants with their own staff that lease rooms on the 1st and 2nd floors of Ware Priory. There is a public toilet block located in the grounds of Ware Priory Ware Lido is located around the corner in Priory Street. Security Provision is required for the following activities:- * (A) Toilet lock up - Daily * (B) Priory Building Lock up and Review of grounds - Daily * (C) Fletchers Lea lock up - Daily * (D)Reception cover for Staff meetings (Usually once a month 10am - 1pm) and Out of Hours Meetings (5pm - 10pm)- Occasional * (E) Small event cover (10-40 people) (generally 5pm - 10pm) - 1-2 times per week * (F) Medium event cover (40-80 people) (generally evenings 6pm - midnight) (weddings anytime from noon until midnight)- 6 times per month * (G) Large event cover (80-150 people) (generally evenings 6pm - midnight) (weddings anytime from noon until midnight) - 2-4 times per month * (H) Very large event cover including grounds (up to 2000 people) - up to 4 times per year (generally noon up to midnight) * (I) Alarm callouts including the Ware Lido please include your maximum call out time for such an eventuality Tenderers with no prior knowledge of Ware Priory will need to do a complete site survey to be arranged with the Sales & Operations Manager before submitting a tender. All applicable regulations, industry standards, safety standards and commissioning should be included. All details to be completed on the provided tender form.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4fda26ba-4011-4a1f-a4f4-c182e57016a5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b5124078-4dd5-4680-af9e-9f23ec966221
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79710000 - Security services

Notice Value(s)

Tender Value
£25,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Aug 20256 months ago
Submission Deadline
21 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2026 - 31 Dec 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WARE TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARE
Postcode
SG12 9AL
Post Town
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
East Hertfordshire
Electoral Ward
Ware Priory
Westminster Constituency
Hertford and Stortford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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