Tender

Archiving of Medical Documents

SOUTHPORT & ORMSKIRK HOSPITAL NHS TRUST

This public procurement record has 1 release in its history.

Tender

01 Mar 2017 at 13:01

Tender Notice
Summary of the contracting process

The Southport and Ormskirk Hospital NHS Trust is currently seeking quotations for the archiving of medical documents, specifically for the storage of 500 boxes of medical notes. This procurement falls under the healthcare industry and is classified as an archiving service (CPV code 79995100). The tender period will end on 8th March 2017, with the contract period set to commence on 1st April 2017 and concluding on 31st March 2025. Businesses interested in this opportunity should prepare to submit their bids by the specified deadline.

This tender presents valuable opportunities for companies specialising in archiving and storage services, particularly those able to demonstrate compliance with information governance and secure handling of sensitive documents. Businesses, especially small and medium enterprises (SMEs), which can offer solutions for long-term storage, scan on demand, or electronic storage are well-positioned to compete. Addressing the Trust’s specific requirements, such as robust indexing and secure transmission of records, will be critical for winning this contract.

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Notice Information

Notice Title

Archiving of Medical Documents

Notice Description

Southport and Ormskirk Hospital NHS Trust (SOHT) are looking to appoint a provider going forward to provide the following; SOHT are looking for quotations for the storage of 500 boxes containing medical notes. It is unlikely that we would require access once in storage but we would like 3 separate quotes for the following requirements. 15kg weight limit W x 340mm - L x 400mm - D x 270mm Please can you provide quotations for the following for the 500 boxes. * Standard long term storage * Storage including scan on demand * Total electronic storage Information Governance requirements The provider must be able to demonstrate: * Compliance with the IG Toolkit (https://www.igt.hscic.gov.uk * Secure collection of records from locations around West Lancashire and Sefton * Robust indexing of records for document retrieval * Secure transmission of records if retrieval is required, e.g. means of secure email Additional information: Southport and Ormskirk Hospital NHS Trust will be conducting a mini competition for the archiving solution. The documents are available to suppliers through EU Supply eProcurement portal (link below and please click on current tender opportunities); Tender no 26949 https://uk.eu-supply.com/login.asp?B=UK&code=1

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-52c2b642-fee0-46af-b09a-f3bcebfdb4d4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8b508e59-80c3-4bd1-9d92-ae8ad42d8068
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79995100 - Archiving services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Mar 20178 years ago
Submission Deadline
8 Mar 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2017 - 31 Mar 2025 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHPORT & ORMSKIRK HOSPITAL NHS TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHPORT
Postcode
PR8 6PN
Post Town
Preston
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD73 Sefton
Delivery Location
Not specified
Local Authority
Sefton
Electoral Ward
Kew
Westminster Constituency
Southport

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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