Award

Financial Records Management System

GOVERNMENT LEGAL DEPARTMENT

This public procurement record has 2 releases in its history.

AwardUpdate

20 Mar 2026 at 14:39

Award Notice
Award

20 Mar 2026 at 14:39

Award Notice
Summary of the contracting process

The Government Legal Department (GLD) has completed the award process for a call-off contract under the Crown Commercial Service Framework RM6175 (Lot 2). The contract is for the provision of a managed Financial Records Management System in the records management category, to support supplier invoice processing and associated tasks. This contract, valued at £448,472 excluding VAT, spans a period from 20th March 2026 to 19th March 2029, with provisions for two optional 12-month extensions. The procurement method was selective, utilising a mini-competition compliant with the Public Contracts Regulations 2015, aiming to integrate seamlessly with GLD's financial systems and ensuring secure data handling within the United Kingdom.

This tender presents significant growth opportunities for businesses specialising in digital records management, particularly those equipped to offer intelligent data capture, workflow approval solutions, and secure storage. Given its classification under records management, businesses in the tech sector with expertise in secure, end-to-end digital solutions are well-suited to engage in such contracts. SMEs, such as Offsite Archive Storage & Integrated Services (UK) Ltd, which have been awarded the contract, demonstrate that smaller companies can compete successfully for substantial governmental contracts, further enhancing their business reputation and capacity in government procurement. This tender is particularly advantageous for innovative firms seeking to expand their portfolio in public sector services.

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Notice Information

Notice Title

Financial Records Management System

Notice Description

The Government Legal Department (GLD) has awarded a call-off contract under Crown Commercial Service Framework RM6175 (Lot 2) for the provision of a managed Financial Records Management System to support supplier invoice processing and associated records management. The service comprises a secure, end-to-end digital solution including invoice receipt, intelligent data capture and validation, workflow approval, integration with GLD financial systems, secure storage, and ongoing service management. The contract has been awarded following a compliant mini-competition in accordance with the Public Contracts Regulations 2015. The total estimated value of the contract is PS448,472 (excluding VAT), inclusive of the initial 3-year term and two optional 12-month extensions. This value is an estimate based on expected demand and pricing submitted at tender stage; no minimum spend or guaranteed value is committed under the contract, and actual expenditure will be demand-led over the contract term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-539b1350-b753-446b-9f28-2ddfc467a749
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5cd51891-506b-47b1-942e-0044dbd6e3f1
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79996100 - Records management

Notice Value(s)

Tender Value
£448,472 £100K-£500K
Lots Value
Not specified
Awards Value
£448,472 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Mar 20262 weeks ago
Submission Deadline
27 Feb 2026Expired
Future Notice Date
Not specified
Award Date
20 Mar 20262 weeks ago
Contract Period
20 Mar 2026 - 19 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GOVERNMENT LEGAL DEPARTMENT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1H 9GL
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

OFFSITE ARCHIVE STORAGE & INTEGRATED SERVICES (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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