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Clinical Coding Automation Software

West Suffolk NHS Foundation Trust

This public procurement record has 1 release in its history.

Award

04 Aug 2026 at 16:31

Award Notice
Summary of the contracting process

West Suffolk NHS Foundation Trust procured clinical coding automation software as a service. The system supports accurate and efficient assignment of clinical codes from patient records in Endoscopy, Ophthalmology and Chemotherapy. It automates elements of clinical coding, helping coding teams improve consistency and data quality, reduce manual effort, and meet statutory, operational and financial reporting requirements. This is a software implementation service (CPV 72263000), delivered for the Trust in Bury St Edmunds, Suffolk. The requirement is relevant to suppliers providing clinical coding, healthcare information, coding automation, electronic patient record or related software solutions, particularly where their systems can support multiple clinical specialties and integrate with NHS coding and reporting processes.

The procurement is complete and was awarded on 8 December 2025 to CHKS Limited. The awarded contract value is £101,615 including the stated currency of GBP, with a contract period from 8 December 2025 to 7 December 2028. The procurement used a selective procedure through a call-off from a dynamic purchasing system. The tender submission deadline was 1 October 2025 at 12:00 BST. The requirement was classified as services and was identified as suitable for small and medium-sized enterprises. CHKS Limited is the sole awarded supplier. The award is active, and the contracting authority is West Suffolk NHS Foundation Trust. The procurement covered one clinical coding software requirement rather than separately identified lots.

This award demonstrates a defined NHS requirement for software that automates clinical coding across Endoscopy, Ophthalmology and Chemotherapy, with benefits expected in coding consistency, data quality, staff efficiency and statutory, operational and financial reporting. A credible future competitor would need a clinical coding automation product that can process patient-record information accurately across these specialties and fit the working practices of NHS coding teams. Evidence of reliable implementation and support in a healthcare setting would strengthen a supplier’s position, as would the ability to reduce manual coding effort without compromising reporting quality. The opportunity was suitable for SMEs, so smaller specialist health-tech, clinical coding and healthcare software providers could be relevant competitors when this type of requirement is next considered by the Trust.

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Notice Information

Notice Title

Clinical Coding Automation Software

Notice Description

A clinical coding software solution used by the Trust to support the accurate and efficient assignment of clinical codes from patient records for Endoscopy, Ophthalmology and Chemotherapy. The system assists coding teams by automating elements of the clinical coding process, improving coding consistency, supporting data quality, reducing manual effort and helping the Trust meet statutory, operational and financial reporting requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-53ae72f0-a177-4fc2-b1bd-e61386e049a0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c4ee7bea-1420-45c1-9958-d7f53518d6ba
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a dynamic purchasing system
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72263000 - Software implementation services

Notice Value(s)

Tender Value
£101,615 £100K-£500K
Lots Value
Not specified
Awards Value
£101,615 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
8 Dec 202510 months ago
Contract Period
8 Dec 2025 - 7 Dec 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Suffolk NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BURY ST EDMUNDS
Postcode
IP33 2QZ
Postcode Area
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH64 West Suffolk
Delivery Location
Not specified
Local Authority
West Suffolk
Electoral Ward
Southgate
Westminster Constituency
Bury St Edmunds and Stowmarket

Supplier Information

Number of Suppliers
1
Supplier Name

CHKS Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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