Award

University Engagement System

UNIVERSITY OF KEELE

This public procurement record has 1 release in its history.

Award

26 Nov 2025 at 13:42

Award Notice
Summary of the contracting process

The procurement process, managed by the University of Keele, focused on renewing the StREAM University Engagement Tool under the Ealing Procurement Framework. This project, titled "University Engagement System," falls within the software package and information systems industry category. The contract, valued at £330,726.30, utilised a selective procurement method through a call-off from a framework agreement. The tender stage concluded on 1st June 2025, with the contract awarded on 5th June 2025, and the active contract spans from 13th July 2025 to 12th July 2028. The project location is Newcastle, England, indicated by the postal code ST5 5BG.

This contracting opportunity provides significant potential for business growth, particularly for large companies capable of delivering complex software solutions. Although this tender was not suitable for SMEs or voluntary, community, and social enterprises (VCSEs), businesses experienced in similar frameworks or those with capabilities in software packages and information systems could benefit from engaging in future tenders of this nature. Suppliers like Matrix SCM Limited, who successfully secured this contract, exemplify the type of organisation well-positioned to compete in such procurement processes.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

University Engagement System

Notice Description

Renewal of StREAM University Engagement Tool. A procurement process was carried out under the Ealing Procurement Framework (epf).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-53d6328a-ebb6-46c3-8a63-5938f9ea3834
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3b3f40e8-fb92-4f0f-aa1a-e3ede38c64e5
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£330,726 £100K-£500K
Lots Value
Not specified
Awards Value
£330,726 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
26 Nov 20252 months ago
Submission Deadline
1 Jun 2025Expired
Future Notice Date
Not specified
Award Date
4 Jun 20258 months ago
Contract Period
12 Jul 2025 - 12 Jul 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF KEELE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE
Postcode
ST5 5BG
Post Town
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
Newcastle-under-Lyme
Electoral Ward
Keele
Westminster Constituency
Newcastle-under-Lyme

Supplier Information

Number of Suppliers
1
Supplier Name

MATRIX SCM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-53d6328a-ebb6-46c3-8a63-5938f9ea3834-2025-11-26T13:42:23Z",
    "date": "2025-11-26T13:42:23Z",
    "ocid": "ocds-b5fd17-53d6328a-ebb6-46c3-8a63-5938f9ea3834",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "KU/676/LF/HB/2024",
        "title": "University Engagement System",
        "description": "Renewal of StREAM University Engagement Tool. A procurement process was carried out under the Ealing Procurement Framework (epf).",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "ST5 5BG"
                    }
                ]
            }
        ],
        "value": {
            "amount": 330726.3,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2025-06-01T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2025-07-13T00:00:00+01:00",
            "endDate": "2028-07-12T23:59:59+01:00"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "goods"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/D6sqG9HY",
            "name": "UNIVERSITY OF KEELE",
            "identifier": {
                "legalName": "UNIVERSITY OF KEELE",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/D6sqG9HY"
            },
            "address": {
                "streetAddress": "Keele Campus",
                "locality": "NEWCASTLE",
                "postalCode": "ST55BG",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Leanne Fryer",
                "email": "l.fryer@keele.ac.uk",
                "telephone": "01782 733787"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-02227962",
            "name": "Matrix SCM Limited",
            "identifier": {
                "legalName": "Matrix SCM Limited",
                "scheme": "GB-COH",
                "id": "02227962"
            },
            "address": {
                "streetAddress": "2nd Floor Partis House, Knowlhill, Milton Keynes, United Kingdom, MK5 8HJ"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/D6sqG9HY",
        "name": "UNIVERSITY OF KEELE"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-53d6328a-ebb6-46c3-8a63-5938f9ea3834-1",
            "status": "active",
            "date": "2025-06-05T00:00:00+01:00",
            "datePublished": "2025-11-26T13:42:23Z",
            "value": {
                "amount": 330726.3,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-02227962",
                    "name": "Matrix SCM Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-07-13T00:00:00+01:00",
                "endDate": "2028-07-12T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/3b3f40e8-fb92-4f0f-aa1a-e3ede38c64e5",
                    "datePublished": "2025-11-26T13:42:23Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}