Tender

Grass cutting tender - Haxby Town Council

HAXBY TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

04 Oct 2024 at 07:51

Tender Notice
Summary of the contracting process

Haxby Town Council has initiated an open procurement process for grass cutting services within the town of Haxby, classified under the industry category of "Agricultural and horticultural products" (CPV 03100000). The tender is currently in the active stage and aims to secure a contractor for a three-year term starting on 1 April 2025. All tenders must be submitted by 4 PM on Monday, 18 November 2024. The contract involves fortnightly cuts during the growing season, with adjustments as necessary, and covers various areas, including football pitches, with the final cut scheduled for late October or early November, weather permitting.

This tender presents a significant opportunity for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) to secure ongoing work for three years. Businesses specialising in horticultural services and grounds maintenance would be well-suited to compete for this contract. By participating, businesses can enhance their portfolio and establish a long-term relationship with Haxby Town Council, potentially leading to additional work through periodic requests for 'once only' cuts or extensions to the original schedule. Interested parties should contact the town clerk, Alan Draper, for full details and submission procedures.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Grass cutting tender - Haxby Town Council

Notice Description

Haxby Town Council invites tenders for the grass cutting in the town of Haxby for three years, commencing on 1 April 2025. Tenders should be sent to the above address. Please mark the envelope with "Grass cutting". Tenders should quote prices (exclusive of VAT) for one cut of each area - as set out in the schedule. The frequency of the cuts is to be fortnightly during the growing season (with some extra cuts for the football pitches) with the last cut being at the end of October of the beginning of November, dependent on weather conditions. This may be varied for special reasons as required by Haxby Town Council. All clippings to be left on the ground. From time to time, additional areas may be designated for a 'once only' cut or as an extension of the schedule. Full details can be obtained by contacting the town clerk: Email: clerk@haxbytowncouncil.gov.uk Council office, Memorial Hall, The Village, Haxby, York, YO32 3HT The deadline for the receipt of tenders is 4pm on Monday 18 November 2024.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-56121095-71a0-4367-895b-353b6398016e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/44ee8416-823a-4e39-b145-d2a72e042865
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

CPV Codes

03100000 - Agricultural and horticultural products

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Oct 20241 years ago
Submission Deadline
18 Nov 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2025 - 31 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAXBY TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
YORK
Postcode
YO32 3HT
Post Town
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
Not specified
Local Authority
York
Electoral Ward
Haxby & Wigginton
Westminster Constituency
York Outer

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-56121095-71a0-4367-895b-353b6398016e-2024-10-04T08:51:27+01:00",
    "date": "2024-10-04T08:51:27+01:00",
    "ocid": "ocds-b5fd17-56121095-71a0-4367-895b-353b6398016e",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "HTC Grass cutting",
        "title": "Grass cutting tender - Haxby Town Council",
        "description": "Haxby Town Council invites tenders for the grass cutting in the town of Haxby for three years, commencing on 1 April 2025. Tenders should be sent to the above address. Please mark the envelope with \"Grass cutting\". Tenders should quote prices (exclusive of VAT) for one cut of each area - as set out in the schedule. The frequency of the cuts is to be fortnightly during the growing season (with some extra cuts for the football pitches) with the last cut being at the end of October of the beginning of November, dependent on weather conditions. This may be varied for special reasons as required by Haxby Town Council. All clippings to be left on the ground. From time to time, additional areas may be designated for a 'once only' cut or as an extension of the schedule. Full details can be obtained by contacting the town clerk: Email: clerk@haxbytowncouncil.gov.uk Council office, Memorial Hall, The Village, Haxby, York, YO32 3HT The deadline for the receipt of tenders is 4pm on Monday 18 November 2024.",
        "datePublished": "2024-10-04T08:51:27+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "03100000",
            "description": "Agricultural and horticultural products"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "YO32 3HT"
                    }
                ]
            }
        ],
        "value": {
            "amount": 1,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2024-11-18T16:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-04-01T00:00:00+01:00",
            "endDate": "2028-03-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "works",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/44ee8416-823a-4e39-b145-d2a72e042865",
                "datePublished": "2024-10-04T08:51:27+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/edc39a5d-3dc0-4840-ab28-466363a73347",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/8pAASW7t",
            "name": "Haxby Town Council",
            "identifier": {
                "legalName": "Haxby Town Council",
                "scheme": "GB-SRS",
                "id": "supplierregistration.cabinetoffice.gov.uk/8pAASW7t"
            },
            "address": {
                "streetAddress": "Council Office, Memorial Hall, The Village, Haxby",
                "locality": "York",
                "postalCode": "YO32 3HT",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Alan Draper",
                "email": "clerk@haxbytowncouncil.gov.uk",
                "telephone": "01904750378"
            },
            "details": {
                "url": "https://www.haxbytowncouncil.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/8pAASW7t",
        "name": "Haxby Town Council"
    }
}