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WHHT - Staff Deployment Software (Optima)

West Hertfordshire Teaching Hospitals NHS Trust

This public procurement record has 1 release in its history.

Award

11 Sep 2026 at 11:28

Award Notice
Summary of the contracting process

West Hertfordshire Teaching Hospital NHS Trust procured staff deployment software, known as Optima, to support the organisation’s workforce planning and staff deployment. The requirement covers software-related services and is classified under CPV 72260000. It is a technology purchase for use by the Trust in the United Kingdom, with the buyer based in Welwyn Garden City, England. The procurement was for goods, although delivery involves software-related services. The Trust is an NHS hospital organisation, so suppliers working in healthcare technology, workforce management, rota planning or staff deployment systems may find the requirement relevant. The software was obtained through a digital technology solutions framework rather than as a standalone open tender.

The procurement is complete and has been awarded. It used a selective call-off from a framework agreement, with the tender closing on 11 May 2026 at 12:00. The contract was awarded to Softcat plc on 4 June 2026 for GBP 780,000. The contract runs from 5 June 2026 to 4 June 2029. The stated estimated value range was GBP 700,000 to GBP 780,000. The award basis and detailed scoring criteria are not set out in the available procurement information. The opportunity was not identified as suitable for small or medium-sized enterprises or voluntary, community and social enterprises. The award remains active and the tender status is complete.

This award demonstrates a substantial NHS requirement for staff deployment software delivered through a digital technology solutions framework. Competitors seeking similar work with West Hertfordshire Teaching Hospital NHS Trust would need a mature workforce management product that can support staff deployment in a hospital environment, together with the implementation, integration, account management and ongoing support capability expected for a multi-year technology contract. Credibility would also depend on being an eligible supplier on the relevant framework or having access to the required framework route, as this purchase was made by call-off rather than through an open standalone competition. The recorded supplier is a large technology business, indicating that dependable delivery capacity and the ability to support an NHS customer at organisational scale would be important.

How relevant is this notice?

Notice Information

Notice Title

WHHT - Staff Deployment Software (Optima)

Notice Description

West Hertfordshire Teaching Hospital NHS Trust award for Staff Deployment Software via LLP Digital Technology Solutions Framework.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-571ba6c7-f8ae-4d4a-9c6e-bb1ab5ab0a0a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a1305551-824e-4a5b-928e-5043a5bf2f5b
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72260000 - Software-related services

Notice Value(s)

Tender Value
£780,000 £500K-£1M
Lots Value
Not specified
Awards Value
£780,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
11 Sep 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
4 Jun 20263 months ago
Contract Period
5 Jun 2026 - 4 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Hertfordshire Teaching Hospitals NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WELWYN GARDEN CITY
Postcode
AL8 6NS
Postcode Area
St Albans
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
Welwyn Hatfield
Electoral Ward
Handside
Westminster Constituency
Welwyn Hatfield

Supplier Information

Number of Suppliers
1
Supplier Name

Softcat Plc

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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