Tender

GB-London: National Children and Adult Services Conference (NCASC) 2025 - AV tender

LOCAL GOVERNMENT ASSOCIATION

This public procurement record has 2 releases in its history.

TenderAmendment

15 Aug 2025 at 11:35

Tender Notice
Tender

08 Aug 2025 at 13:55

Tender Notice
Summary of the contracting process

The Local Government Association in London is seeking to procure audio visual services for the National Children and Adult Services Conference (NCASC) 2025. This procurement falls under the industry category of hotel meeting and conference services and is conducted through an open procedure. The tender has been amended recently with an update published on 15 August 2025. Interested parties are required to submit their proposals by 29 August 2025 at 5:00 PM. The contract period extends from 16 September 2025 to 31 December 2025, allowing ample time for delivery across multiple locations including the UK, Europe, and beyond.

This tender provides significant business growth opportunities, especially for small and medium enterprises (SMEs) that specialise in audiovisual services. Given the open procedure, businesses that meet the criteria can compete, offering equal opportunity for those equipped to deliver services at international venues. The selection process will primarily adhere to the set procurement criteria, presenting a fair competitive platform for vendors in the hotel and conference service industry. This is an excellent chance for businesses looking to expand their portfolio in high-profile conferencing and event support services.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

GB-London: National Children and Adult Services Conference (NCASC) 2025 - AV tender

Notice Description

NOTE: This notice was updated on 15 August 2025 for the following reason: Access Code : 96C696J4RJ Contract Reference : 971825113(Audio visual services at the National Children and Adult Services Conference 2025) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-57a14fbf-ae7c-4f9a-9ef8-8793e0d7ae47
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/98c1dd83-2c44-4746-8c4a-3e84c027b7a2
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55120000 - Hotel meeting and conference services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Aug 20256 months ago
Submission Deadline
29 Aug 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
15 Sep 2025 - 31 Dec 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LOCAL GOVERNMENT ASSOCIATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 3HZ
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-57a14fbf-ae7c-4f9a-9ef8-8793e0d7ae47-2025-08-15T12:35:05+01:00",
    "date": "2025-08-15T12:35:05+01:00",
    "ocid": "ocds-b5fd17-57a14fbf-ae7c-4f9a-9ef8-8793e0d7ae47",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "BIP971837570",
        "title": "GB-London: National Children and Adult Services Conference (NCASC) 2025 - AV tender",
        "description": "NOTE: This notice was updated on 15 August 2025 for the following reason: Access Code : 96C696J4RJ Contract Reference : 971825113(Audio visual services at the National Children and Adult Services Conference 2025) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.",
        "datePublished": "2025-08-08T14:55:05+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "55120000",
            "description": "Hotel meeting and conference services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 50000,
            "currency": "GBP"
        },
        "value": {
            "amount": 100000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2025-08-29T17:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2025-09-16T00:00:00+01:00",
            "endDate": "2025-12-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/98c1dd83-2c44-4746-8c4a-3e84c027b7a2",
                "datePublished": "2025-08-08T14:55:05+01:00",
                "format": "text/html",
                "language": "en",
                "dateModified": "2025-08-15T12:35:05+01:00"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Please follow this link to view the notice.",
                "url": "https://www.delta-esourcing.com/delta/respondToList.html?noticeId=971837570"
            },
            {
                "id": "3",
                "documentType": "Link",
                "description": "Please follow this link to view the notice.",
                "url": "https://www.delta-esourcing.com/tenders/UK-GB-London:-National-Children-and-Adult-Services-Conference-(NCASC)-2025---AV-tender/96C696J4RJ"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-71300",
            "name": "Local Government Association",
            "identifier": {
                "legalName": "Local Government Association"
            },
            "address": {
                "streetAddress": "18 Smith Square, Smith Square",
                "locality": "London",
                "postalCode": "SW1P 3HZ",
                "countryName": "UK"
            },
            "contactPoint": {
                "name": "Nichola Jones",
                "email": "nichola.jones@local.gov.uk",
                "telephone": "07786542882"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-71300",
        "name": "Local Government Association"
    }
}