Award

Luton Council - Open Tender - relating to Heating Plant Maintenance Services (Commercial)

LUTON BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

07 Jan 2026 at 14:03

Award Notice
Tender

22 Mar 2023 at 16:47

Tender Notice
Summary of the contracting process

Luton Borough Council has conducted an open tender process for heating plant maintenance services within the commercial sector. The procurement falls under the industry category of repair and maintenance services of central heating and was executed by Luton Council, a unitary authority responsible for a wide range of municipal functions in the town of Luton, England. This contract involves servicing, maintaining, and repairing heating systems across approximately 58 properties, including offices, sports centres, and community buildings, with work valued at £2,500,000. The procurement method is an open procedure, and the contract runs from 2 June 2023 through 31 May 2028. The tender period closed on 24 April 2023. This award phase was dated 12 June 2023, to Heattreat Ltd, marking the awarding of the contract.

This procurement tender presents significant business growth opportunities for service providers specialized in heating maintenance and engineering services. Companies able to manage the demands of multi-site maintenance across varying operational contexts—ranging from residential to commercial and educational facilities—will find this contract fitting. The opportunity caters especially well to small and medium-sized enterprises (SMEs), as highlighted by its suitability criteria. With the promise of becoming a sole service contractor and the potential for additional projects beyond the initial contract value (£75,000 and above), this tender is particularly advantageous for businesses looking to expand their portfolio through municipal service work.

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Notice Information

Notice Title

Luton Council - Open Tender - relating to Heating Plant Maintenance Services (Commercial)

Notice Description

To be able to bid for this tender opportunity suppliers MUST first seek registration on the ProContract Proactis Due North e commerce platform (which is free to all suppliers) https://procontract.due-north.com Luton is a large and growing town around 30 miles to the north of London. Luton Council is a unitary Council covering an area of approximately 16.74 square miles (43.35 km2) and the current population of Luton is estimated at 216,000. The Council employs approximately 3,000 people based in a variety of locations such as offices, schools, nurseries, crematorium, parks pavilions, community centres, sports centres, day care, residential, police station, hospital, etc. These locations are located across the Borough. As a unitary authority we have a responsibility in servicing, maintain and repair of heating system for 58 properties from offices, depot, day centres, community centres, sports centres, museums, crematoria, libraries, pavilions & lodges. Property and Infrastructure are part of Luton Council, responsible for the management, maintenance and development of the Council's Estate including: * Operational assets, (such as office blocks, day centres and depots). * Commercial assets (such as shopping parades and industrial units). * Residential assets (such as arm's length housing company schemes). * Educational assets (such as LA maintained schools and nurseries). * Investment assets (often outside the Borough and held purely for secure beneficial rent income). * Community assets (such as cultural and leisure facilities). * Green assets (such as parks and public open space). * Local strategic assets (such as London Luton Airport & Century Park). The Facilities Management Team, operate within the Property & Infrastructure Division. * The Hard FM Team are responsible for the servicing, compliance, maintenance and capital upgrades of our corporate buildings. * We manage the demand and budget, allocating all works via the Property Helpdesk (Monday- Friday) to a range of service contractors - the new supplier will be the sole service contractor for the Heating Plant Maintenance Service and Associated Works - Commercial (up to PS75,000). Larger projects, or works having specific requirements, are tendered - value over PS75,000. The new supplier will be invited to bid The Purpose of this tender is to award a contract to one service provider for between 3 and 5 years subject to satisfactory performance being achieved. All quantities and indicated spend in pricing document are annual indicative quantities and spend based upon the previous 3 years. The Councils financial year runs from April to March, with an exemption period until May 2023. There are also no guaranteed volumes for all requirements on this contract at any time. When larger projects (above PS75k) are required a minimum of three providers /contractors will be asked to bid on an open tender basis, in accordance PCR15 regulations, adopting the appropriate approach relevant t

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5818aea7-7d4e-4983-8fc0-fafff2a2d1b8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/faf1d5c8-1ff0-489e-9e43-721265eebd27
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

50720000 - Repair and maintenance services of central heating

71314310 - Heating engineering services for buildings

Notice Value(s)

Tender Value
£2,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
£2,500,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
7 Jan 20261 months ago
Submission Deadline
24 Apr 2023Expired
Future Notice Date
Not specified
Award Date
11 Jun 20232 years ago
Contract Period
22 Jun 2023 - 31 May 2028 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LUTON BOROUGH COUNCIL
Contact Name
Christopher Newman
Contact Email
christopher.newman@luton.gov.uk
Contact Phone
+44 1582547058

Buyer Location

Locality
LUTON
Postcode
LU1 2BQ
Post Town
Luton
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH21 Luton
Delivery Location
Not specified
Local Authority
Luton
Electoral Ward
Central
Westminster Constituency
Luton South and South Bedfordshire

Supplier Information

Number of Suppliers
1
Supplier Name

HEATTREAT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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