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Board Paper Governance Software

Ministry of Justice

This public procurement record has 1 release in its history.

Award

31 Jul 2026 at 16:18

Award Notice
Summary of the contracting process

The Ministry of Justice procured the installation of a board support system for the IMA Board and other committees. The software is intended to maintain industry-equivalent services for distributing and scrutinising board and committee papers. This is a software support service (CPV 72261000), covering implementation of the system and the associated service needed to support paper governance. The stated delivery coverage includes the United Kingdom, the Channel Islands, the Isle of Man, Europe, British Overseas Territories and the rest of the world. The requirement is therefore relevant to suppliers of board portal, committee management, governance or secure document-distribution software able to support geographically dispersed public-sector users.

The procurement is complete and has been awarded. It used a selective procedure as a call-off from a framework agreement, with tenders due by 10 June 2026 at 23:59. The award was made on 9 July 2026 to Azeus UK Limited for £36,095. The contract runs from 10 July 2026 to 9 July 2030. The estimated procurement range was £28,030 to £36,095. The opportunity was identified as suitable for small and medium-sized enterprises. The award is active, and the contract covers the installation and provision of the board support system for the Ministry of Justice’s IMA Board and other committees.

This award confirms demand within the Ministry of Justice for specialist board governance software supporting controlled distribution, access to and scrutiny of papers. A credible future competitor would need a mature board or committee support platform, implementation capability and the ability to provide reliable software support over a multi-year public-sector service. The requirement particularly favours suppliers that can manage sensitive governance documents, structured review workflows and access for multiple committees and locations. A small or medium-sized supplier can be competitive, as the procurement was explicitly suitable for SMEs. Suppliers already positioned on the relevant framework, or able to secure framework access, would be best placed to use the same route.

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Notice Information

Notice Title

Board Paper Governance Software

Notice Description

Installation of a Board support system to maintain industry equivalent services for the distribution and scrutiny of papers to the IMA Board and other committees

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-59f7817f-24c5-4ed4-afb5-90da6d97bc7c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cc3d70f2-6c54-4766-85bc-d049ef07d6ef
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72261000 - Software support services

Notice Value(s)

Tender Value
£36,095 Under £100K
Lots Value
Not specified
Awards Value
£36,095 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
9 Jul 20263 months ago
Contract Period
10 Jul 2026 - 9 Jul 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Justice
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1H 9AJ
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

Azeus UK Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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