Award

Reactive and Planned Maintenance Term Contract, Borough Wide

SWALE BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

AwardUpdate

23 Jul 2018 at 11:16

Award Notice
Tender

21 May 2018 at 15:42

Tender Notice
Summary of the contracting process

Swale Borough Council is seeking tenders for the "Reactive and Planned Maintenance Term Contract, Borough Wide," which is classified under repair and maintenance services. Located in South East England, specifically encompassing areas such as Sittingbourne, Faversham, and the Isle of Sheppey, this procurement is currently in the award stage. The contract will last for three years from its commencement on 1st October 2018, with a potential extension of up to two years. The closing date for tender submissions was on 25th June 2018, with an anticipated annual contract value of approximately £100,000, contributing significantly to the successful contractor's turnover.

This contract presents a valuable opportunity for businesses specialising in reactive and planned maintenance services, particularly those experienced in fulfilling emergency repairs within tight timeframes. Small and medium-sized enterprises (SMEs) and voluntary community and social enterprises (VCSEs) are encouraged to participate, given the council's intention to support these business types in their procurement processes. The successful contractor will play a crucial role in maintaining council-owned buildings, thereby enhancing their portfolio and possibly leading to further contracts within the sector.

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Notice Information

Notice Title

Reactive and Planned Maintenance Term Contract, Borough Wide

Notice Description

Reactive and Planned Maintenance Term Contract, Borough Wide PSSC033 * Contact Name: Eva Harris Business Support Officer (ENQUIRIES ONLY * Contact Details: Through the ProContract Portal * Reference Number: PSSC033 / A461 Scope of Works - The purpose of this Tender is to give suitably qualified and experienced companies the opportunity to tender for a 3 year contract with Swale Borough Council to provide a reactive and planned maintenance service for a selection of council owned buildings. At the discretion and gift of the Council, a further extension of up to 2 years may be awarded Swale Borough Council (SBC) is situated on the North Kent Coast between the Medway Towns and Canterbury and comprises the areas of Sittingbourne, Faversham and the Isle of Sheppey. This contract will be managed by the Property Services Team within SBC, which is responsible for the asset management and maintenance of the corporate buildings that fall under SBC's remit. The anticipated annual contract value will be approximately PS100,000. The Council anticipates that this contract will contribute between 5-15% of the successful tenderer's turnover, to ensure the contractor is able to meet the varying demands of the reactive maintenance service as expected by our customers and staff. The successful contractor will be very experienced in the provision of reactive term maintenance, including attendance to emergency repairs within 4 hours. Event Date Advertise EOI Issue ITT 25/05/18 Closing date for tender returns 25/06/2018 13:00 Tender evaluation & shortlist for interview 09/07/18 Invitation to interview 09/07/2018 Hold clarification Interviews 16/07/2018 - 18/07/2018 Clarification Interview Evaluation 19/07/2018 - 23/07/218 Contract award 01/08/18 Contract commencement 01/10/18 Contract End date 30/09/21 The three highest scoring tenderers will be invited for a clarification interview during week commencing 16th July. It will be expected that the personnel that will be allocated to the contract will attend for interview Successful shortlisted Tenderers will be invited to interview by email on or before 9th July 2018. Please ensure the correct email is supplied in the Tender document. Unsuccessful tenderers will be advised by email. Submission of Invitation To Tender Document Please download the ITT document for completion, available on the Pro Contract Portal. All ITT and supporting documents must be returned via the ProContract Portal Closing date for the Tender document by 25th June 2018 @ 13:00 hrs. The incumbent has advised that there will be no T.U.P.E. implications with this procurement. However, if the situation changes - bidders may have the opportunity to revise their bid / schedule of rates to reflect any changes with regards to any additional T.U.P.E. information after the closing date and prior to award.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5c067a26-b3e3-47f8-b50b-935baeb09ec0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/08931eac-b058-43d6-bd71-4ded30fc65ff
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£483,125 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20187 years ago
Submission Deadline
25 Jun 2018Expired
Future Notice Date
Not specified
Award Date
22 Jul 20187 years ago
Contract Period
30 Sep 2018 - 30 Sep 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWALE BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SITTINGBOURNE
Postcode
ME10 3HT
Post Town
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ43 Kent Thames Gateway
Delivery Location
TLJ South East (England)
Local Authority
Swale
Electoral Ward
Roman
Westminster Constituency
Sittingbourne and Sheppey

Supplier Information

Number of Suppliers
1
Supplier Name

KIRKMAN & JOURDAIN

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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