Award

Opportunity to Supply a Microfilm Scanner to the Valuation Office Agency

VALUATION OFFICE AGENCY

This public procurement record has 2 releases in its history.

Award

22 Mar 2018 at 15:01

Award Notice
Tender

02 Feb 2018 at 13:27

Tender Notice
Summary of the contracting process

The Valuation Office Agency (VOA) is currently engaged in a procurement process titled "Opportunity to Supply a Microfilm Scanner." This initiative falls under the category of office and computing machinery and aims to enhance the agency's ability to access a large number of historic records stored on microfilm. The procurement is at the award stage, following the completion of the tender, which closed on 16th February 2018. The contract is expected to commence on 5th March 2018 and will run until 4th March 2020, with delivery of the scanner required no later than the start date. The procurement was conducted through an open procedure below the threshold, inviting a broad range of vendors to participate.

This tender provides significant opportunities for small and medium-sized enterprises (SMEs) that specialise in office equipment and technology solutions. With a focus on modern, digital solutions for scanning microfilms, businesses with expertise in compatibility with 3M Cartridge Microfilm System cassettes and systems integration for Windows environments would be particularly well-suited to compete. Additionally, companies that can offer comprehensive post-purchase support, including installation and user guidance, are likely to appeal to the VOA's requirements, thereby potentially contributing to their growth and expansion in the public procurement market.

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Notice Information

Notice Title

Opportunity to Supply a Microfilm Scanner to the Valuation Office Agency

Notice Description

The VOA holds a large number of historic records on microfilm. The organisation is legally obliged to retain these records for long periods of time, but frequently has need of the stored information when doing business as usual casework. The business has hitherto made use of an all-in-one microfilm viewer and printer to retrieve stored information, but this machine is no longer fit for purpose. The VOA requires a modern, digital solution. Additional information: The VOA requires a machine that can electronically scan microfilms. The machine must be: - compatible with 3M Cartridge Microfilm System cassettes, with a tape width of 16mm; - compatible with Windows 7 and Windows 10 PC systems; - capable of outputting the scanned images as PDF files; - supplied with a comprehensive instruction manual that can facilitate in-house installation, set-up, and use; - powered by either mains electricity or the PC to which it is connected; - light enough in weight to be lifted and carried by a single individual. The VOA requires delivery of the machine no later than 05/03/2018.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5c66622a-b42b-40be-b33e-812f9f79e376
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/24a4a0ac-4921-4e67-9b60-99e342579fc4
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

42 - Industrial machinery

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

42900000 - Miscellaneous general and special-purpose machinery

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Mar 20187 years ago
Submission Deadline
16 Feb 2018Expired
Future Notice Date
Not specified
Award Date
2 Mar 20187 years ago
Contract Period
5 Mar 2018 - 4 Mar 2020 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
VALUATION OFFICE AGENCY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1D 5BU
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
West End
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

J. AND J. NEGUS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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