Tender

IWM/2425/DCM/3312: Digital Asset Management System (DAMS) for IWM

IMPERIAL WAR MUSEUMS

This public procurement record has 1 release in its history.

Tender

24 May 2024 at 16:15

Tender Notice
Summary of the contracting process

The Imperial War Museums (IWM) is seeking to replace its Digital Asset Management System (DAMS) through a procurement process. The DAMS plays a crucial role in preserving and managing the millions of digital assets in IWM's collections, including film, photographs, sound, artworks, and documents. The procurement includes configuring a new DAMS, integrating it with other IWM systems, migrating assets and metadata, and providing ongoing support. The procurement method is an open procedure, with a contract value of GBP 300,000. The tender deadline is set for June 28, 2024, and the contract period is from January 1, 2025, to March 31, 2028.

This tender by the Imperial War Museums offers opportunities for businesses providing systems and technical consultancy services. Small and medium enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations are encouraged to participate. Businesses capable of delivering digital asset management solutions and services in alignment with IWM's requirements would be well-suited to compete in this procurement process. The project location includes various countries, offering a broad market for potential suppliers to consider collaborating with IWM in enhancing their digital asset management capabilities.

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Notice Information

Notice Title

IWM/2425/DCM/3312: Digital Asset Management System (DAMS) for IWM

Notice Description

IWM is seeking to replace its Digital Asset Management System ("DAMS"). IWM relies on this system to preserve, store and make accessible the millions of born digital and digitised assets in our collections, which include film, photographs, sound, artworks and documents. The DAMS is an internal system which is closely integrated with our Collections Management System, and it also supplies digital assets to our website and commercial services. This procurement includes the following activities: *Configuration of a new DAMS *Integration of the new DAMS with other IWM systems (notably the Axiell Collections CMS) *Migration of assets & metadata from the existing DAMS to the new DAMS *Ongoing support for the new DAMS. While parts of this work are tightly specified, there are areas where IWM will be open to a variety of possible approaches.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5cd2c2dd-9e05-4e0d-850e-525c25aee20d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c7dd1d18-1594-4d52-a5f7-c2a0c9c8397a
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72220000 - Systems and technical consultancy services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 May 20241 years ago
Submission Deadline
28 Jun 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2025 - 31 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
IMPERIAL WAR MUSEUMS
Contact Name
Not specified
Contact Email
erowberry@iwm.org.uk
Contact Phone
+442074165000

Buyer Location

Locality
DUXFORD
Postcode
SE1 6HZ
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
St George's
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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