Tender

Air Quality Monitoring

SHEFFIELD CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

19 Aug 2020 at 15:18

Tender Notice
Summary of the contracting process

Sheffield City Council is seeking a contractor for an Air Quality Monitoring service, which includes twice-annual servicing and responsive repairs for air quality monitoring equipment and air conditioning units. The tender falls under the services category, specifically related to air-conditioning appliances, with a total estimated value of £33,000. The tender period will close on 26 August 2020, and the contract is scheduled to commence on 1 September 2020, lasting until 31 August 2022. Interested bidders should be aware that all fixed prices must account for two years of service, including necessary parts and consumables.

This tender presents an excellent opportunity for businesses specialising in environmental monitoring and equipment maintenance, particularly those that are small and medium-sized enterprises (SMEs) or voluntary, community, and social enterprises (VCSEs). Companies with expertise in air quality monitoring, air conditioning maintenance, and responsive repair services are well-suited to compete for this contract. By successfully bidding, these businesses can enhance their portfolios and foster long-term relationships with a local authority, potentially leading to further contracts in similar sectors.

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Notice Information

Notice Title

Air Quality Monitoring

Notice Description

The service we require includes: * Twice-annual servicing of the air quality monitoring station equipment and visual inspection of air conditioning equipment. * A call-out service for any responsive repairs required (to both the air quality monitoring equipment and the air conditioning units within the monitoring stations). * Replacement and calibration of gas cylinders. * Insurance policy/ies to cover all costs in relation to responsive repairs of the air quality monitoring equipment and air conditioning equipment. All prices quoted shall include all costs, including parts and operator consumables and remain fixed for two years. Your quote shall also include: * Gas calibration To include the supply of gas cylinders (unlimited number of replacement cylinders during the contract period), including delivery, cylinder rental and gas supply. * Air Conditioning Each site is air conditioned to protect the monitoring equipment (see table above). We require 2 inspection visits per year (in accordance with our requirements set out in the table above) to inspect for visual damage. We also require insurance cover to cover the cost of any responsive repairs required to the air conditioning system, together with any damage caused to the air quality monitoring equipment caused by the failure of the air conditioning system. This should include all expenses (including parts in accordance with manufacturers' specifications, labour, travelling and subsistence) associated with this element of the service. * Responsive Repairs In addition to the scheduled maintenance requirements set out above we also require a responsive repairs service. This will cover both the air quality monitoring and air conditioning equipment. The call-out response time required is within 48 hours of notification being made (where any such notification is outside of normal working hours then this will commence from 9am of the next working day). We require insurance cover to include all expenses (including parts in accordance with manufacturers' specifications, labour, travelling and subsistence) associated with this element of the service. Miscellaneous information Keys Keys for the sites are located at Sheffield City Council's Howden House Offices (Howden House, 1 Union Street, Sheffield, S1 2SH). They will need to be collected and returned to this address by prior arrangement with Adam Swift. Full contact details for Adam will be provided to the successful contractor. Invoicing Invoices must only be raised upon the completion of the first round of servicing at all six sites along with any insurance policy costs; and then again upon completion of each round of servicing at all six sites.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5d3eb697-69f5-40c7-92df-18f6f80f93e3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d92a661e-fe2f-4fea-bcc5-920e42e4d4b7
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

39717200 - Air-conditioning appliances

Notice Value(s)

Tender Value
£33,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Aug 20205 years ago
Submission Deadline
26 Aug 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2020 - 31 Aug 2022 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHEFFIELD CITY COUNCIL
Contact Name
Phil Williamson
Contact Email
philip.williamson@sheffield.gov.uk
Contact Phone
+44 1142053368

Buyer Location

Locality
SHEFFIELD
Postcode
S1 4PL
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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