Planning

NHS Foundation Trust Membership Database

UNIVERSITY HOSPITALS OF MORECAMBE BAY NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Planning

13 Sep 2023 at 08:29

Market Engagement Notice
Summary of the contracting process

The University Hospitals of Morecambe Bay NHS Foundation Trust is conducting a planning stage tender for the provision of an NHS Foundation Trust Membership Database. The database is intended to streamline member management operations by automating data collection, filtering by constituency, enabling mass email communications, and generating reports. The contract is valued between £25,000 to £35,000 over a 3-year period. The Trust seeks a system that can interface with its Governance system and offers ongoing support, including help desk assistance, user training, and the ability to add/rotate users. The engagement end date for this tender is set for 29th September 2023.

This tender by the University Hospitals of Morecambe Bay NHS Foundation Trust presents an opportunity for businesses providing software packages and information systems to secure a contract for developing and maintaining the Membership Database. Small and medium-sized enterprises (SMEs) as well as voluntary, community, and social enterprise (VCSE) organisations may find this tender particularly suited to their capabilities. Businesses with expertise in database management, system integration, and user support services are encouraged to participate in this tender process.

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Notice Information

Notice Title

NHS Foundation Trust Membership Database

Notice Description

University Hospitals of Morecambe Bay NHS Foundation Trust (UHMBT) is assessing the market for an NHS Foundation Trust Membership Database from organisations with already live and available systems. The database/system is required to deliver the following: Database/System Requirements * The system must be able to collect and store new members details and existing members amended details automatically from an on-line form. * The system must be able to filter by constituency and member name as a minimum. * The system must have the ability to enable documents/e-mails to be sent to all members individually as though it has been sent from a Trust e-mail account. * The system must allow access from multiple people and allow input directly to the system as well a via a form (hosted on our web-site). * The system must allow the user(s) to download details of eligible members and send them (eg) postal voting papers for elections, correspondence etc. * The system must allow the generation of reports regarding membership utilising the information and demographics contained within the database. (Name/Age/Date of Birth/Address/Post Code/Telephone Number/e-mail address/method of contact etc). System Interface: * The system must be able to interface with the Trust's Governance system which is used for the election process of Public Governors. Ongoing Support: * Help Desk support for a minimum of 5 days, Monday to Friday, 09:00 to 17:00h. * Training for new users. * Ability to add/rotate users. Additional information: Please provide an outline of your system, confirming your ability to meet the requirements of the outline specification. Note the current approximate value of the contract over a period of 3 years is PS25,000 to PS35,000.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5d4778e2-57ca-4bcb-a33f-eb747196f6a3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2f94d22c-78f3-4820-890a-4a0e89ac080c
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Sep 20232 years ago
Submission Deadline
Not specified
Future Notice Date
29 Sep 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY HOSPITALS OF MORECAMBE BAY NHS FOUNDATION TRUST
Contact Name
Paul Dowell
Contact Email
paul.dowell@mbht.nhs.uk
Contact Phone
01539716632

Buyer Location

Locality
KENDAL
Postcode
LA9 7RG
Post Town
Lancaster
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD14 Westmorland and Furness
Delivery Location
Not specified
Local Authority
Westmorland and Furness
Electoral Ward
Kendal South
Westminster Constituency
Westmorland and Lonsdale

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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