Award

PROVISION OF CONFERENCE FACILITIES & MEDIA CENTRE:NATO SUMMIT 2019

FOREIGN & COMMONWEALTH OFFICE

This public procurement record has 1 release in its history.

Award

10 Dec 2019 at 15:35

Award Notice
Summary of the contracting process

The Foreign & Commonwealth Office has completed a public procurement process for the "Provision of Conference Facilities & Media Centre: NATO Summit 2019," aimed at supporting a high-profile event to be held at The Grove Hotel in Hertfordshire, UK. This procurement was classified under event services and the total contract value is approximately £3,319,794. The procurement method was selective, involving a call-off from the Crown Commercial Service Communications Service Framework, with the contract awarded on 30 September 2019, and the service period running from 2 September 2019 to 31 January 2020. The tender period concluded on 25 July 2019.

This tender presents a significant opportunity for businesses specialising in event management, logistics, and media services, especially those with experience in high-stakes environments, such as international summits. Small and medium-sized enterprises (SMEs) are encouraged to consider participation, especially those who can demonstrate a capacity for delivering exceptional standards on time and within budget. The ability to provide cost-effective solutions while ensuring impressive delegate experiences will be crucial for potential bidders in this competitive landscape.

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Notice Information

Notice Title

PROVISION OF CONFERENCE FACILITIES & MEDIA CENTRE:NATO SUMMIT 2019

Notice Description

1.3 This will be a high profile event at which up to 30 Heads of State or Government are expected to attend and will take place at The Grove Hotel, Hertfordshire. 1.4 The organisational and logistical demands will be considerable. It is imperative that the UK and the Foreign and Commonwealth Office (FCO) maintain their high reputation for the organisation and delivery of international events with delegate experience at the forefront of the planning. It is therefore incredibly important that the successful company delivers to an extremely high standard, on time and within budget. Costs should reflect excellent value for money coupled with this high standard of delivery. 1.5 The UK Government (HMG) is looking to appoint one prime contractor or consortia to support us in the delivery of a successful NATO Summit. We will select the lead or prime contractor via competitive tender from Lot 2 of Crown Commercial Service (CCS) Communications Service Framework RM3796. The authority (UK Government) will be expecting to work with a single Operating Manager, who will take full responsibility for the contract as a whole. The winning contractor will assist in the production of conference facilities and media activities.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5e2ea15d-ca78-4215-b942-1aad6190306b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ecd93172-ee57-4550-b31d-a892ad0bdac0
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£3,319,794 £1M-£10M
Lots Value
Not specified
Awards Value
£3,319,794 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
10 Dec 20196 years ago
Submission Deadline
25 Jul 2019Expired
Future Notice Date
Not specified
Award Date
29 Sep 20196 years ago
Contract Period
1 Sep 2019 - 31 Jan 2020 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FOREIGN & COMMONWEALTH OFFICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

TRAVELHIRE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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