Award

Planned & Reactive Maintenance Services for Heating, Ventilation & Air Conditioning

BUCKINGHAMSHIRE & MILTON KEYNES FIRE AUTHORITY

This public procurement record has 2 releases in its history.

Award

10 Mar 2022 at 09:54

Award Notice
Tender

17 Nov 2021 at 11:52

Tender Notice
Summary of the contracting process

The Buckinghamshire & Milton Keynes Fire Authority is seeking a single service provider for Planned & Reactive Maintenance Services for Heating, Ventilation & Air Conditioning (HVAC). This tender is currently in the award stage, with a contract value of approximately £335,000 over a three-year term, which may extend an additional 24 months. The contract is set to commence on 1 April 2022, following the anticipated award in February 2022. Interested suppliers should note that the procurement method is an open procedure, and the tender period concluded on 7 January 2022. The services will be delivered across 19 sites within Buckinghamshire and Milton Keynes, with potential opportunities for future capital projects as they arise.

This contract presents significant opportunities for businesses specialising in HVAC services, particularly those experienced in both wet and dry systems, including gas, LPG, and heating oil (kerosene) installations. SMEs are encouraged to participate, especially those with expertise in maintaining electronic and mechanical building systems. Attending the scheduled site visits in December 2021 is advisable to gain insight into the scope of the work and to enhance tender proposals. The average annual contract value of £67,000 indicates a viable opportunity for businesses looking to expand their portfolio in public sector contracts.

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Notice Information

Notice Title

Planned & Reactive Maintenance Services for Heating, Ventilation & Air Conditioning

Notice Description

Buckinghamshire and Milton Keynes Fire Authority (BMKFA) (the contracting Authority) wish to appoint a single Service Provider to provide the complete HVAC services detailed in the specification of requirements for Buckinghamshire Fire and Rescue Service. The Contracting Authority's service delivery is managed through its Headquarters facilities department, based at Aylesbury, Buckinghamshire, across 19 sites within the county of Buckinghamshire and Milton Keynes. The successful bidder will also be provided with access to bid for future capital project opportunities that may arise during the contract term, which fall within the area of service expertise contained within the specification. The successful bidder will be required to provide a range of services to maintain the Authority's Pre-Planned maintenance services along with the Reactive maintenance services for all the HVAC requirements detailed within the Specification of Requirement. Bidders will be expected to demonstrate experience of a combination of wet and dry HVAC systems across multiple sites, including HVAC systems fuelled by Gas, LPG or Heating oil (Kerosene) Bidders are recommended to attend the 4 days of site visits, which will take place on the 6th, 7th, 8th, and 9th of December 2021. Full details of the four days of site visits are contained within the tender documents. The contract is expected to be awarded by February 2022 with a service commencement date of 01 April 2022. The initial contract term is for 3 years with an option to extend a further 24 months. The average annual value of the contract is estimated to be PS67k, with an estimated total contract value of PS335k for the possible full term of up to 5 years. The annual value consists of pre planned maintenance and reactive maintenance. Bidders wishing to participate in this tender opportunity must register on the Authority's e-procurement portal to express an interest and access the tender documents, via the following link: https://in-tendhost.co.uk/bucksfire/aspx/Home

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5e345c36-8eeb-4a93-ba0b-cbf596686428
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/40563354-30df-4c48-b8d1-18842dfffd22
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50710000 - Repair and maintenance services of electrical and mechanical building installations

50720000 - Repair and maintenance services of central heating

50730000 - Repair and maintenance services of cooler groups

Notice Value(s)

Tender Value
£335,000 £100K-£500K
Lots Value
Not specified
Awards Value
£335,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
10 Mar 20223 years ago
Submission Deadline
7 Jan 2022Expired
Future Notice Date
Not specified
Award Date
10 Mar 20223 years ago
Contract Period
31 Mar 2022 - 31 Mar 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BUCKINGHAMSHIRE & MILTON KEYNES FIRE AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYLESBURY
Postcode
HP20 1BD
Post Town
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ13 Buckinghamshire
Delivery Location
Not specified
Local Authority
Buckinghamshire
Electoral Ward
Aylesbury East
Westminster Constituency
Aylesbury

Supplier Information

Number of Suppliers
1
Supplier Name

TENCER

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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