Tender

Portsmouth tree maintenance services

PORTSMOUTH CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

13 Feb 2019 at 15:01

Tender Notice
Summary of the contracting process

Portsmouth City Council is inviting tenders for tree maintenance services within the city, including parks, open spaces, and housing areas. The procurement is currently at the tender stage, with the deadline for submissions set for 22nd March 2019. This contract is estimated to be valued at £11 million and runs from 5th August 2019 to 4th August 2024. Businesses operating in the environmental and landscaping industries, particularly those with experience in tree maintenance and management, are well-positioned to compete for this opportunity.

This tender presents significant growth opportunities for companies involved in arboriculture and landscape maintenance. Suppliers with local presence or those who can assure rapid mobilization are preferred, as the contract includes a 24-hour emergency response requirement. The council aims to develop a more comprehensive arboricultural service over the contract period, encouraging innovative approaches to tree surveying and database management, making this a fitting opportunity for small to medium-sized enterprises (SMEs) in the relevant sectors.

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Notice Information

Notice Title

Portsmouth tree maintenance services

Notice Description

Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers for the maintenance of trees in Portsmouth's parks and open spaces, including housing areas. The tree population within city parks is predominantly of a mature age with a more mixed age and species type located on housing land. All city owned trees have been surveyed in the last two years with details held on the current tree management software, Arbortrack. The current breakdown of tree location is as follows (all values are approximate): * 8,900 trees in parks and open spaces * 1,250 trees in cemeteries * 6,900 trees on housing land * 2,350 trees on school sites * 1,500 trees on other incidental open space * 550 trees on highways land not maintained by PFI contractor The council is looking for a term contractor to undertake the maintenance of the tree stock within the city and in the three council owned housing areas just north of the city (Leigh Park, Crookhorn and Wecock Farm). Tree works are issued in a mix of reactive enquiries (events) and proactive planned works following regular tree inspections. The vast majority of trees are on publicly accessible land. This procurement does not include the maintenance of the majority of trees on highways as these are currently covered under the council's highways PFI contract; however, some of our trees are growing close to roads and footpaths so there is a need for pedestrian control and occasional traffic management. The council's arboriculture officer will carry out the ongoing surveying of tree stock and maintains data using Arbortrack. A 24 hour/365 day emergency work and response service will be part of the contract. The supplier will be required to respond to works defined as an emergency within two hours of the request from the council's arboriculture officer. Due to the social and political importance of tree maintenance in the city the supplier will need to either have premises in the city or surrounding area or be able to give considerable confidence to the council of their ability to be based outside of the city and still fulfil the contracted services, for example, employees with equipment living in or close to the city that could mobilise quickly if required. Over the period of the contract the council would like to develop the possibility of a partial or fully managed arboriculture service, with the supplier taking on, in part or fully, the: * Surveying of trees * Maintaining and keeping the council tree database up to date * Raising of work orders for the city's tree stock (prior to council approval). In addition the council is seeking further potential collaboration with a view to adopting the same software as the supplier. The council is targeting to have awarded the contract by Friday 10 May 2019 with a subsequent commencement date in early August 2019. The estimated value of the cont... Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Tree management services. The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-608193d8-0ed1-4e79-bc76-13a05942b8a5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7654f295-a558-4ad1-8ec3-9214c11e3e8f
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77211300 - Tree-clearing services

77211400 - Tree-cutting services

77211500 - Tree-maintenance services

77211600 - Tree seeding

77313000 - Parks maintenance services

77314000 - Grounds maintenance services

77340000 - Tree pruning and hedge trimming

77341000 - Tree pruning

Notice Value(s)

Tender Value
£11,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Feb 20197 years ago
Submission Deadline
22 Mar 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Aug 2019 - 4 Aug 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Procurement Service
Contact Email
procurement@portsmouthcc.gov.uk
Contact Phone
023 9268 8235

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2BJ
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England)
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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