Tender

GB-Leeds: PE2024-25-4544 Pre-Employment Vetting

UNIVERSITY OF LEEDS

This public procurement record has 2 releases in its history.

TenderAmendment

14 Mar 2025 at 15:10

Tender Notice
Tender

14 Mar 2025 at 15:05

Tender Notice
Summary of the contracting process

The University of Leeds is seeking a supplier through an open procedure to provide an effective online web-based portal for managing Pre-Employment Vetting services. The tender, titled "GB-Leeds: PE2024-25-4544 Pre-Employment Vetting," falls under the category of Software package and information systems. This procurement opportunity, valued between £100,000 and £500,000, is stage one of a three-stage process. It includes services such as criminal record checks (DBS and overseas), right to work verification, and financial probity checks. The contract period runs from 1st July 2025 to 30th June 2028, with the tender deadline set for 4th April 2025. The delivery region is Yorkshire and the Humber, United Kingdom.

This tender presents significant growth opportunities for businesses, particularly small and medium enterprises (SMEs), specialising in HR tech, compliance software, and employment legal services. Businesses capable of delivering a robust and secure online platform for vetting and verification processes will be well-suited to compete. The University of Leeds encourages applications from SMEs, with selection based solely on the specified procurement criteria. This contract can offer sustained revenue for three years, enabling firms to amplify their market presence and grow their business portfolios.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

GB-Leeds: PE2024-25-4544 Pre-Employment Vetting

Notice Description

NOTE: This notice was updated on 14 March 2025 for the following reason: Please note that the University of Leeds is not a contracting authority for the purposes of The Procurement Regulations 2024. This tender opportunity is operating outside of The Procurement Regulations 2024 and will not be subject to them. The University is advertising this opportunity in the Central Digital Platform on a voluntary basis and does not undertake any obligation to comply with The Procurement Regulations 2024. It reserves its rights, in full, to adapt or step outside the procedures in The Procurement Regulations 2024 as the University considers necessary to fulfil the requirements outlined in the tender documents supplied.(We are looking for a supplier to provide an effective online web based portal capable of managing our Pre-Employment Vetting which consists includes but not limited to; *Criminal Record Checks (DBS and overseas) *Right To Work *Financial Probity Check This is the first stage of a 3 stage process.) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-60b0a67a-1935-4961-9193-ab2269ab4bb1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6c8dd4a7-0a6e-464c-9913-91d9491b58b4
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Mar 202511 months ago
Submission Deadline
4 Apr 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jun 2025 - 30 Jun 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF LEEDS
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS2 9JZ
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-60b0a67a-1935-4961-9193-ab2269ab4bb1-2025-03-14T15:10:06Z",
    "date": "2025-03-14T15:10:06Z",
    "ocid": "ocds-b5fd17-60b0a67a-1935-4961-9193-ab2269ab4bb1",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "BIP925187928",
        "title": "GB-Leeds: PE2024-25-4544 Pre-Employment Vetting",
        "description": "NOTE: This notice was updated on 14 March 2025 for the following reason: Please note that the University of Leeds is not a contracting authority for the purposes of The Procurement Regulations 2024. This tender opportunity is operating outside of The Procurement Regulations 2024 and will not be subject to them. The University is advertising this opportunity in the Central Digital Platform on a voluntary basis and does not undertake any obligation to comply with The Procurement Regulations 2024. It reserves its rights, in full, to adapt or step outside the procedures in The Procurement Regulations 2024 as the University considers necessary to fulfil the requirements outlined in the tender documents supplied.(We are looking for a supplier to provide an effective online web based portal capable of managing our Pre-Employment Vetting which consists includes but not limited to; *Criminal Record Checks (DBS and overseas) *Right To Work *Financial Probity Check This is the first stage of a 3 stage process.) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.",
        "datePublished": "2025-03-14T15:05:04Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "Yorkshire and the Humber",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "Yorkshire and the Humber",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 100000,
            "currency": "GBP"
        },
        "value": {
            "amount": 500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2025-04-04T14:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2025-07-01T00:00:00+01:00",
            "endDate": "2028-06-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/6c8dd4a7-0a6e-464c-9913-91d9491b58b4",
                "datePublished": "2025-03-14T15:05:04Z",
                "format": "text/html",
                "language": "en",
                "dateModified": "2025-03-14T15:10:06Z"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Please follow this link to view the notice.",
                "url": "https://www.delta-esourcing.com/tenders/UK-GB-Leeds:-PE2024-25-4544-Pre-Employment-Vetting/47ND9FQKAE"
            },
            {
                "id": "3",
                "documentType": "Link",
                "description": "Please follow this link to view the notice.",
                "url": "https://www.delta-esourcing.com/tenders/UK-GB-Leeds:-PE2024-25-4544-Pre-Employment-Vetting/47ND9FQKAE"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-62082",
            "name": "University of Leeds",
            "identifier": {
                "legalName": "University of Leeds"
            },
            "address": {
                "streetAddress": "Purchasing Office, 1 - 3 Lifton Villas",
                "locality": "Leeds",
                "postalCode": "LS2 9JZ",
                "countryName": "UK"
            },
            "contactPoint": {
                "name": "Ben Waters",
                "email": "a.b.waters@leeds.ac.uk",
                "telephone": "+441133434104"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-62082",
        "name": "University of Leeds"
    }
}