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WSFT - IT - Trac Recruitment System

West Suffolk NHS Foundation Trust

This public procurement record has 1 release in its history.

Award

04 Sep 2026 at 16:06

Award Notice
Summary of the contracting process

West Suffolk NHS Foundation Trust procured an e-recruitment applicant tracking system for recruitment activity. The requirement is a software-based service covering the management of job applications and recruitment workflows, within the broader category of software packages and information systems (CPV 48000000). It is classified as a services procurement rather than a goods purchase or construction project. The buying organisation is West Suffolk NHS Foundation Trust, based at Hardwick Lane, Bury St Edmunds. Delivery is associated with Bury St Edmunds and the East of England. The requirement is relevant to suppliers of applicant tracking systems, e-recruitment platforms, recruitment workflow software and related implementation or support services for NHS organisations.

This procurement has been completed and awarded following a selective call-off from a framework agreement. The contract was awarded to CIVICA UK LIMITED on 17 August 2026 for £82,350 including the stated currency of GBP. The contract period runs from 10 October 2026 to 9 October 2029. The tender’s estimated value was also £82,350. The procurement record identifies the requirement as a services contract and the tender closed on 1 August 2026 at 12:00. The award is active and the tender status is complete. The available evaluation information identifies the procurement route and framework call-off arrangement, but does not set out separate quality, price or technical weightings.

This award demonstrates a defined NHS requirement for an applicant tracking system supporting e-recruitment operations at a substantial organisational scale. Suppliers competing for comparable work with this buyer would need a mature recruitment platform capable of managing applications and recruitment workflows reliably, together with the implementation, integration, user support and service management needed in an NHS environment. The selected supplier is a large organisation, indicating that bidders should be able to demonstrate organisational capacity, dependable software delivery and the resources to support a multi-year service. Experience delivering recruitment technology to public-sector or healthcare customers would help establish credibility, particularly where data handling, operational resilience, governance and continuity are important.

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Notice Information

Notice Title

WSFT - IT - Trac Recruitment System

Notice Description

E-recruitment applicant tracking system

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-63f33616-b046-4c1a-9f84-7ec788c81089
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d4b26780-e220-41e0-b5eb-88aab885d73e
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£82,350 Under £100K
Lots Value
Not specified
Awards Value
£82,350 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
17 Aug 20261 months ago
Contract Period
10 Oct 2026 - 9 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Suffolk NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BURY ST EDMUNDS
Postcode
IP33 2QZ
Postcode Area
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH64 West Suffolk
Delivery Location
Not specified
Local Authority
West Suffolk
Electoral Ward
Southgate
Westminster Constituency
Bury St Edmunds and Stowmarket

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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