Award

Lighthouse Schools Partnership - Tender for Grounds Maintenance Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

12 Sep 2019 at 16:13

Award Notice
Tender

22 Jan 2019 at 14:49

Tender Notice
Summary of the contracting process

The Lighthouse Schools Partnership is currently seeking tenders for Grounds Maintenance Services across several schools located primarily in the South West region of the United Kingdom. This procurement process is led by The Litmus Partnership Ltd and is in the award stage, having concluded on 5th July 2019. The contract is set for a duration of three years, commencing on 1st August 2019 and concluding on 31st July 2022, with an option for a further three-year extension. Interested suppliers were required to submit their Selection Questionnaires by 1st March 2019, and the total value of the contract is approximately £660,000, with an annual value of around £110,000.

This tender presents significant opportunities for businesses specialising in grounds maintenance, landscape management, and associated services. Companies that have experience servicing educational institutions, particularly those with a focus on innovative and sustainable practices, would be particularly well-suited to compete. The scope of work includes maintenance of grassed areas, sports pitches, shrub borders, and vegetation management, making it an attractive opportunity for SMEs in the horticulture and landscaping sectors seeking to expand their portfolio within the public sector.

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Notice Information

Notice Title

Lighthouse Schools Partnership - Tender for Grounds Maintenance Services

Notice Description

The successful supplier will be required to provide grounds maintenance services for the Lighthouse Schools Partnership at the following schools: Portishead Hub: - Gordano School, - High Down Infant and Junior Schools, - Portishead Primary School, - St Peter's Church of England Primary School, - St Mary's CE Primary School. Backwell Hub: - Backwell School, - Backwell C of E Junior School, - West Leigh Infant School, - Flax Bourton C of E Primary School, - Yatton Infant and Junior Schools, - Northleaze C of E Primary School, - Grove Junior School, - Hannah More Primary School, - Wraxall C of E VA Primary School. Chew Valley Hub: - Chew Valley School. The contract being tendered is for 3 years, from 1.8.2019 until 31.7.2022, with an option for a further extension period at the end of the contract term for a further term of 3 years. This tender project is seeking to appoint a suitably qualified Supplier whose experience, initiative and innovation will be an asset to the schools in enhancing the appearance of the grounds and general campuses along with all pitches used for football, rugby, cricket and various other sports. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. Whilst the monthly charge will represent one-twelfth of the contract cost, reconciliation will take place annually to reconcile the achievement of the and delivery of the specification of the contract within each location. The client requires that the tendered specification is undertaken at all times and the successful supplier is expected to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract and also the resource to meet the season needs of the contract. The value of the current contract is in the region of 110 000 GBP per annum. The contract may be let as a whole "lot" or indeed split into 3 "lots" comprising of each secondary school and the respective feeder Primary Schools. The scope of the contract and specification will include but not be limited to: 1) Maintenance of grassed areas; 2) Sports pitch marking and maintenance; 3) Maintenance of shrub and plant borders; 4) Hedge and tree maintenance; 5) Weed control; 6) Fence lines; 7) Drainage ditches; 8) Preparation and maintenance of the cricket squares. Please note: further schools may be added to the contract during the tender process and during the life of the contract, as detailed above. Additionally, the following Chew Valley Hub schools are not included in the tender process at this current time; however, the client would potentially want them to be included when their current contract expires: - Bishop Sutton Primary School, - Stanton Drew Primary School, - East Harptree CE VC Primary School, - Ubley CE VC Primary School, - Winford CE VC Primary School. Further information is provided in the SQ Documentation. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/lighthouse_schools_partnership The closing date for receipt of the Selection Questionnaire is 1.3.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-66c3c254-3bc1-47c2-821f-607a4da89951
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/37394551-0ed8-4910-beaa-673f6758eb9d
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£660,000 £500K-£1M
Lots Value
Not specified
Awards Value
£495,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
12 Sep 20196 years ago
Submission Deadline
1 Mar 2019Expired
Future Notice Date
Not specified
Award Date
4 Jul 20196 years ago
Contract Period
31 Jul 2019 - 31 Jul 2025 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS20 7QR
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK61 North Somerset
Delivery Location
TLK South West (England)
Local Authority
North Somerset
Electoral Ward
Portishead South
Westminster Constituency
North Somerset

Supplier Information

Number of Suppliers
1
Supplier Name

CORNISH GARDEN SERVICES (BRISTOL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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