Award

Employee Time Management

ER

This public procurement record has 2 releases in its history.

Award

11 Feb 2025 at 08:57

Award Notice
Award

21 Feb 2023 at 14:50

Award Notice
Summary of the contracting process

ER, based in Newcastle upon Tyne, has completed the procurement process for an Employee Time Management system, classified under Networking, Internet and intranet software package (CPV code: 48200000). The project value is £68,106, and it targets multiple locations including the UK, British Overseas Territories, Channel Islands, Europe, Isle of Man, and other international regions. The procurement method used was a single tender action (below threshold) with a direct award. The contract period commenced on 9 January 2023 and will conclude on 8 January 2025. The awarded supplier is HFX Limited, an SME based in Letchworth. This contract has been noted as active as of 19 January 2023 with the award notice published on 11 February 2025.

This tender offers a significant business growth opportunity for HFX Limited, an SME specialising in time management solutions. While the procurement was conducted through a direct award, it highlights the vital role SMEs play in delivering essential technological services to public sector organisations. Businesses with expertise in networking and software solutions, particularly those capable of handling multiple international delivery addresses, are well-suited to compete in similar future tenders. The completion of this contract could enhance the supplier's portfolio and reputation, positioning them favourably for upcoming public sector projects.

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Notice Information

Notice Title

Employee Time Management

Notice Description

Implementation of upgraded time management system https://atamis-1928.cloudforce.com/sfc/p/0O000000rwim/a/8d000001QZhf/uXVA1tvv27S51.Tb8oDXRtb5zQSpIBrPoGWgexnhfcw Additional information: The contract date initially published as the 01/04/2023 to the 30/03/2025 is incorrect . The contract commenced early to allow for an implementation and onboarding period . The correct dates are from the 09/01/2023 to the 08/01/2025 . Updated by RHM 11/02/2025

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-69506e5e-a1d9-4e29-999e-481be183e6f1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/11b76ef1-d4df-48f3-a13d-f2eb9be0a66c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48200000 - Networking, Internet and intranet software package

Notice Value(s)

Tender Value
£68,106 Under £100K
Lots Value
Not specified
Awards Value
£68,106 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
11 Feb 20251 years ago
Submission Deadline
8 Jan 2023Expired
Future Notice Date
Not specified
Award Date
19 Jan 20233 years ago
Contract Period
9 Jan 2023 - 8 Jan 2025 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE15 8NY
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
Newcastle upon Tyne
Electoral Ward
Lemington
Westminster Constituency
Newcastle upon Tyne Central and West

Supplier Information

Number of Suppliers
1
Supplier Name

HFX

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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