Tender

Invitation to Tender for the Installation of a CCTV Camera System

STOWEY SUTTON PARISH COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

12 Mar 2019 at 10:34

Tender Notice
Tender

11 Mar 2019 at 12:51

Tender Notice
Summary of the contracting process

The Stowey Sutton Parish Council (SSPC) is inviting tenders for the installation of a CCTV camera system aimed at safeguarding a newly developed children's play area in the Recreation Ground, located in Bristol, England. This open procurement process is currently in the Tender stage, with the submission deadline set for 12 midday on 8th April 2019. The contract period is expected to begin on 3rd June 2019, with completion required by 31st August 2019. Responses must be based on a firm price and include technical specifications for a local network video recording system, as outlined in the tender documentation.

This opportunity can significantly benefit small to medium-sized enterprises (SMEs) that specialise in surveillance and security systems, as well as those experienced in electrical installations and maintenance. Companies that can provide high-quality equipment, potentially including second-user options, and are capable of delivering within the specified timeframe are well-suited to compete for this contract. The expected maintenance service for the first year adds an attractive potential for ongoing business engagements beyond the installation phase.

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Notice Information

Notice Title

Invitation to Tender for the Installation of a CCTV Camera System

Notice Description

Stowey Sutton Parish Council (SSPC) have recently installed a children's play area at the rear of the village hall in the centre of the village in an area known as the Recreation Ground. Thousands of pounds have been spent on this equipment and in order to safeguard it and prevent damage or anti-social behaviour, SSPC would like a video surveillance system installed to deter and detect potential offenders. The contractor will be responsible for the installation, commissioning and the first year of maintenance of the whole CCTV system. SSPC will expect to benefit from any periods of warranty and understand most electrical hardware equipment warranties are now valid for three years. One duct of about 60 metres has already been installed in soft ground recently when other works were taking place. There are no draw pits installed with this duct. The CCTV system will record to a local network video recorder (NVR) which will be connected to a local power supply in an external locked cupboard accessible from the rear car park. The system will not be connected to the internet and access to images will only be by attending to the NVR which will be contained within a metal lockable cabinet within the locked external equipment room. The contractor will be expected to supply qualified electricians to enable the connection of a power supply to the equipment room and the devices connected to a non-switched fused spur. Viewing will be using a new supplied 1080p monitor. This invitation to tender is for the, supply, installation and commissioning of a new CCTV camera and recording system, that will be recorded locally. The primary purpose of this CCTV system is for historic surveillance of the Bishop Sutton Recreation Ground for all camera locations. It is intended to use 2x 180deg 8-megapixel (MPX) cameras affixed to 6 metre tilt-down columns manufactured by WEC or Altron*. A further 3 MPX should be fitted within the locked equipment room to view anyone accessing the NVR. The Works shall include the design, manufacture or purchase, supply, delivery, off-load, erection, excavation, connection, testing, setting to work, commissioning and demonstration of the satisfactory operation of the new CCTV system including all associated labour and materials to form a complete working system that provides evidential quality recorded video images. A Planned Preventative Maintenance and Monday to Friday 9-5 year-round Service Call-Out facilities during the Defects Liability Period (DLP), shall be included (inc call-out fees, parts and labour, which will be Free of Charge for the first year). *minimum specification required. Second user options will be considered. The closing time and date for tendering is 12 midday Monday 8th April 2019 and should be sent by email to: clerk@stoweysuttonpc.org or by post to Clerk to the Parish Council, Stowey Sutton Parish Council, PO Box 1290, Bristol BS39 5XY Additional information: SSPC will also consider proposals for second-user equipment. Tender prices are to remain valid until 31 August 2019 and work completed by this date. It is anticipated work will commence within 3 months of tender award. A defect liability period of 1 year is expected to remain in place after formal handover. Tender documents must be submitted on a firm price basis. Technical specification included within the invitation document represent the minimum specification required. Second user equipment will be considered subject to suitable warranties. SSPC shall reserve the right to suspend or cancel the contract when the conditions and specifications are not being met by the contractor or withhold payment until all works are completed to their satisfaction.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-69fda4ac-ecfe-450e-8373-3307bda69597
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/42ab7a66-d882-412b-97a8-377a7a16bd12
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

CPV Codes

35120000 - Surveillance and security systems and devices

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Mar 20196 years ago
Submission Deadline
8 Apr 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Jun 2019 - 31 Aug 2019 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
STOWEY SUTTON PARISH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS39 5XY
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
Bath and North East Somerset
Electoral Ward
Chew Valley
Westminster Constituency
North East Somerset and Hanham

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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