Award

HFEA Transformation Project - Dynamics 365 & SharePoint

HUMAN FERTILISATION AND EMBRYOLOGY AUTHORITY (HFEA)

This public procurement record has 1 release in its history.

Award

14 Mar 2025 at 15:06

Award Notice
Summary of the contracting process

The Human Fertilisation and Embryology Authority (HFEA) has completed the award stage for its "HFEA Transformation Project - Dynamics 365 & SharePoint". This procurement, classified under IT services, aims to replace the current bespoke regulatory licence management system with Microsoft Dynamics 365 and related cloud portal technologies. The contract spans an initial term of 30 months, starting from 17th February 2025 to 16th August 2027, with an option to extend for an additional 12 months. The project is located in the United Kingdom, with key deadlines including the tender period end date on 30th October 2024. The procurement method used was an open procedure above the threshold value, with the contract awarded for GBP 873,424.13.

This tender presents significant opportunities for business growth, particularly for SMEs and VCSEs specialising in IT services, consulting, software development, and support. The requirement to assist in the transformation to sustainable and future-ready systems positions IT firms with experience in cloud technologies and innovative solutions, such as AI, competitively. Ceox Services Ltd, an SME, has been awarded the contract, providing an illustration of the type of business that can successfully compete for such tenders. By leveraging this procurement, businesses can expand their portfolio and enhance their presence in government contracting for modernisation projects.

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Notice Information

Notice Title

HFEA Transformation Project - Dynamics 365 & SharePoint

Notice Description

The HFEA is seeking to replace its bespoke regulatory licence management system (Epicentre) and web portal used by licenced clinics with Microsoft Dynamics 365 and related cloud portal technologies and is seeking to appoint a delivery partner to assist with the transformation. It's imperative the HFEA use this funding wisely to not only ensure the HFEA adopt sustainable systems for the future, but also so we can be in position to make use of upcoming new technologies, such as AI, without needing to redevelop systems. Contract Project Reference: C303636 Intended contract term: Initial period of 30 month (18 month build, 12 month service) with the option to extend for a further period of 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6a12ed3d-8476-4e45-9c97-e0b7abd63358
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/35e1ec43-32a0-4485-b310-980a20ffde9e
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£582,282 £500K-£1M
Lots Value
Not specified
Awards Value
£873,424 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
14 Mar 202511 months ago
Submission Deadline
30 Oct 2024Expired
Future Notice Date
Not specified
Award Date
20 Dec 20241 years ago
Contract Period
17 Feb 2025 - 16 Aug 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HUMAN FERTILISATION AND EMBRYOLOGY AUTHORITY (HFEA)
Contact Name
Martin Robbins
Contact Email
martin.robbins@dhsc.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LEEDS
Postcode
LS2 7UE
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Supplier Information

Number of Suppliers
1
Supplier Name

CEOX SERVICES

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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