Planning

Document Management Solution (DMS)

NOTTINGHAM TRENT UNIVERSITY

This public procurement record has 1 release in its history.

Planning

17 Apr 2023 at 09:33

Market Engagement Notice
Summary of the contracting process

The Nottingham Trent University (NTU) is seeking to engage in a pre-procurement market exercise for a Document Management Solution (DMS). The initiative aims to assess supplier capabilities, technology opportunities, and estimated solution costs before deciding on a full procurement project. The engagement period ends on April 28, 2023, with responses due by April 28, 2023. The procurement process falls under the software package and information systems industry category in the East Midlands region, United Kingdom.

This tender presents an opportunity for businesses specialising in software package and information systems to engage with NTU in the pre-procurement market exercise for the DMS. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the exercise focuses on gathering insights to inform a potential future full procurement process. Interested organisations should register via the EU Supply portal before the deadline and may be invited to present their responses during workshop sessions between May 2 and May 12, 2023.

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Notice Information

Notice Title

Document Management Solution (DMS)

Notice Description

NTU wish to undertake a pre-procurement market engagement exercise before any possible procurement is started, to determine suitable Document Management Solution (DMS), systems and capabilities. This exercise is aimed at making informed decisions surrounding future solutions as part of pre-procurement planning and is an essential step before deciding whether to initiate a full project leading to procurement. We will therefore also be looking at supplier and technology capabilities, opportunities to deliver and estimated costs for full and partial solutions. The current NTU ecosystem includes a variety of systems and places where documents are created, stored, and deleted. This includes both digital records, that are stored in local and 3rd party solutions, as well as paper records which are regularly accessed by NTU teams. Each team stores their documents according to their individual policies and therefore, the aim of this initiative is to help standardise these processes. At this stage we will not be formally assessing proposals, so nothing provided at this stage will be evaluated as part of any future procurement process. We welcome responses from organisations who feel that they have ideas on how our vision can be delivered, and comment on the extent to which our requirements are reasonable, realistic, and properly specified. If you feel your organisation can contribute to this exercise, please register/login to express interest via the EU Supply portal for further details. Please complete, sign and return the NDA to receive the password that grants access to the SMT document, provide responses to the enclosed questions and submit via the EU Supply Portal no later than 12:00 Noon on Friday 28th April 2023. Please note we are not accepting any changes, variations or alternatives to the NDA provided. Following receipt of the responses and depending on the information we obtain from this exercise we may invite a selection of respondents to attend separate workshop sessions to present and discuss their responses between Tuesday 2nd May 2023 and Friday 12th May 2023. Organisations not attending a session will not be disadvantaged in any future procurement, as this pre-procurement market engagement is only an exploratory fact-finding exercise: it is not an invitation to tender or a request for formal expressions of interest. Any supplier invited to present or provide information to NTU is doing so to support pre-procurement market research only, to help make any future procurement more focused and efficient, and to clarify NTU's requirements. The expected formal procurement process will start only after completion of this pre-procurement market engagement or soft market testing exercise. Please apply via the EU Supply portal link provided in contact details.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6a39546a-3d8d-449c-b73a-6cb2bd96417b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/84640b20-c1dc-4dda-8e37-4c6bf7e686de
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Apr 20232 years ago
Submission Deadline
Not specified
Future Notice Date
28 Apr 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NOTTINGHAM TRENT UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG1 4GH
Post Town
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF East Midlands (England)
Local Authority
Nottingham
Electoral Ward
Hyson Green & Arboretum
Westminster Constituency
Nottingham East

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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