Tender

Shore Power HV Operations Management - Portsmouth International Port

PORTSMOUTH CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

05 Oct 2024 at 15:17

Tender Notice
Summary of the contracting process

Portsmouth City Council (the Council) is inviting tenders for the Shore Power HV Operations Management at Portsmouth International Port. This procurement, classified under "Operation of electrical installations" (CPV code 65320000), seeks a qualified operator to manage the day-to-day operations of the shore power system expected to become operational on 1st April 2025. Key responsibilities include ongoing maintenance and management of the shore power connections across the port's busiest berths. The tender, now at the procurement stage, employs an open procedure (above threshold), with a tender period deadline of 4th November 2024. The contract is expected to commence on 6th January 2025 and conclude on 31st March 2028, with a project value estimated at £4.4 million. The location for service delivery is Portsmouth, in the South East of the United Kingdom.

This tender presents significant business growth opportunities for experienced operators in electrical installations and port operations. Companies with expertise in high voltage systems, particularly those capable of dynamic site attendance due to variable vessel berthing schedules, will find this venture lucrative. The Council expects collaborative partnership working to ensure continuous improvements in service levels, operational efficiencies, and financial savings. This contract is ideal for businesses with a strong track record in managing complex, high-demand electrical operations and those interested in expanding their service offerings within the maritime industry. SMEs and VCSEs are not targeted for this procurement, suggesting that larger, established firms would be well-suited to compete.

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Notice Information

Notice Title

Shore Power HV Operations Management - Portsmouth International Port

Notice Description

Portsmouth City Council ('the Council') is inviting tenders from suitably qualified and experienced operators for the management of day-to-day operations of the shore power system currently under installation at Portsmouth International Port ('PIP'). The system is targeted to enter operation on 1st April 2025 following testing and commissioning in early 2025. OPERATIONAL REQUIREMENTS SUMMARY The Council requires an operator to manage the operations of the shore power connection across the three busiest berths at the port. At present, PIP has several vessels calling daily throughout the year, which is usually between the hours of 05:45-23:59. The Council's operator requirements are set out below in summary, however tenderers must refer to the detailed information set out within the 'Specification' document included within the tender pack accessible via IN-tend. In the event of any discrepancies the detailed information set out within the Specification, other technical documents, contractual terms, etc. take precedent over the summarised information included below. The appointed HV contractor will be required to have availability 365 days of the year, with a possible estimated 650 connections during the year, which may increase or decrease dependent on system take up by cruise and ferry customers. Requirements will be demand led and no guarantees can be provided in respect of minimum or maximum numbers of annual connections. The successful operator will be, in summary, required to undertake the following services: o Early engagement with the Port and ABB to have an overview of the testing and commissioning of the shore power solution o Undertake the following under a Control, Operations, Maintenance Agreement ('COMA') agreement, as a minimum. o Commissioning of the vessels for the use of the shore power. o Set up connections, carry out the connection and disconnection of vessels to the shore power. o Management of the COMA agreement for the system. o Identification and reporting of system faults. o Operational and system audits. o Provision of HV awareness training to relevant Port staff The contractor will need to remain on site at all times whenever vessels are connected to the shore power system. The Council will require the contractor to be able to attend site on a dynamic basis as berthing programmes can be subject to change at short notice due to weather conditions and other factors. PARTNERSHIP WORKING The Council wishes to appoint an operator who can work in partnership during the duration of the contract to review the operations and commercial elements to allow continuous improvement in the service levels to PIP's customers, operational efficiencies, and financial savings. As set out within the Specification, the operator will be required to work in collaboration with PIP to: o Overcome any identified contract challenges and complications to ensure ... Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Shore Power HV Operations Management - Portsmouth International Port. The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6a4f28d7-35dd-4d19-aaac-ff95c86a80ed
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ecd62226-0852-4799-9398-30be9ea3f94b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

65 - Public utilities

CPV Codes

65320000 - Operation of electrical installations

Notice Value(s)

Tender Value
£4,400,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Oct 20241 years ago
Submission Deadline
4 Nov 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
6 Jan 2025 - 31 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Richard Lock
Contact Email
richard.lock@portsmouthcc.gov.uk
Contact Phone
1262

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2AL
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England)
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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