Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Cloud-Based Booking Platform

The Pensions Regulator

This public procurement record has 1 release in its history.

Award

22 Oct 2026 at 15:47

Award Notice
Summary of the contracting process

The Pensions Regulator procured a cloud-based booking platform for meeting rooms, desks, access passes and parking. The requirement is for software services supporting booking and management of these workplace facilities. Delivery is associated with the regulator’s offices in Brighton, England. The platform brings several types of workplace booking into one cloud-based service, covering both space and access needs. The procurement was run by The Pensions Regulator, the public body responsible for regulating workplace pension schemes. This is a focused requirement for a supplier of cloud booking software rather than general IT support or facilities management.

The procurement is complete and was awarded to Matrix Booking Ltd. The award was made on 25 September 2026, following a selective procedure through a framework agreement call-off. The contract value is £160,156.80. The contract period runs from 26 November 2026 to 25 November 2029. The original tender sought a value between £120,117.60 and £160,156.80, and submissions were due by 15 September 2026. The procurement was not divided into lots. The stated suitability assessment excluded SMEs and voluntary, community and social enterprises. The available process information does not set out an evaluation weighting or specific technical selection thresholds.

For suppliers that did not win, the award demonstrates a requirement for a single cloud platform covering meeting-room and desk bookings alongside access passes and parking. A credible competitor would need to show that its product can handle these distinct workplace functions through one service, with dependable cloud delivery and the ability to support the buyer’s operational needs across its Brighton premises. The selected supplier is a large company, and the procurement was marked unsuitable for SMEs and voluntary, community and social enterprises, indicating that the buyer’s chosen route and assessment favoured a supplier positioned to deliver at organisational scale. Relevant evidence would include an established booking platform, experience serving public bodies or comparable organisations, and the capacity to implement and support an integrated service.

How relevant is this notice?

Notice Information

Notice Title

Cloud-Based Booking Platform

Notice Description

Cloud-based booking platform for meeting rooms, desks, access passes and parking.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6a7bd2e8-c01b-4688-80bd-19bd41b3db9d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c4681379-49f3-4373-9258-4d08ed3ce468
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£160,156 £100K-£500K
Lots Value
Not specified
Awards Value
£160,156 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 20264 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
25 Sep 20261 months ago
Contract Period
26 Nov 2026 - 25 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Pensions Regulator
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRIGHTON
Postcode
BN1 6AF
Postcode Area
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ21 Brighton and Hove
Delivery Location
TLJ South East (England)
Local Authority
Brighton and Hove
Electoral Ward
Preston Park
Westminster Constituency
Brighton Pavilion

Supplier Information

Number of Suppliers
1
Supplier Name

MATRIX BOOKING LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...