Tender

Provision of Replacement of a Management Information System (MIS) for Medway Adult Education (MAE)

MEDWAY COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

08 Jun 2018 at 12:37

Tender Notice
Tender

08 Jun 2018 at 08:31

Tender Notice
Summary of the contracting process

Medway Council is seeking tenders for the provision of a Replacement Management Information System (MIS) for Medway Adult Education, aimed at supporting the council's educational services. This open procurement process, classified under e-learning services, is currently in the tender phase, with bids due by 9th July 2018. The selected system will be required to comply with Education & Skills Funding Agency (ESFA) rules, ensuring effective management and reporting capabilities for funding claims starting from April 2019. The contract is expected to run for three years, with the potential for two one-year extensions based on performance assessments.

This tender presents significant opportunities for businesses specialising in educational technology and software development, particularly those capable of creating systems that meet ESFA requirements. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations are encouraged to participate, given their capacity to deliver tailored solutions. Success in this contract could pave the way for further engagements with local authorities seeking innovative educational solutions.

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Notice Information

Notice Title

Provision of Replacement of a Management Information System (MIS) for Medway Adult Education (MAE)

Notice Description

Medway Council invites applicants to tender for the provision of replacement of a Management Information System (MIS) for Medway Adult Education (MAE). Medway Adult Education have used the AQUA MIS, based on Education & Skills Funding Agency (ESFA) funding rules and regulations, for the past 20 years. As the incumbent provider is no longer able to supply the software, the current contract will terminate on 31st March 2019, and the Council is therefore looking to procure a replacement system in order to manage our provision and to produce funding claims from 1st April 2019. The replacement software is expected to be written to conform with all ESFA funding requirements, to produce funding claims, and to record data regarding learners, courses and staff. The proposed contract period for this service will be 3 years with a provision to extend for a further two years on a 1 + 1 basis (3 years +1 +1 = 5 years), unless otherwise terminated in line with the conditions of contract. Any extension will be taken with mutual agreement and only after satisfactory performance against Key Performance Indicators. Please note that all our current opportunities are advertised through the Kent Business Portal, to register and gain access to the necessary documents including expression of interest please go to: (www.kentbusinessportal.org.uk)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6aae79e0-72ac-4bfc-a885-035593d2aae1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a685e565-19fd-4c9d-ba55-9ec9dca6b136
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

80 - Education and training services

CPV Codes

80420000 - E-learning services

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Jun 20187 years ago
Submission Deadline
9 Jul 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2019 - 31 Mar 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MEDWAY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHATHAM
Postcode
ME4 4TR
Post Town
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ41 Medway
Delivery Location
TLJ South East (England)
Local Authority
Medway
Electoral Ward
Chatham Central & Brompton
Westminster Constituency
Rochester and Strood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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