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Microsoft Server and Subscription Renewal

BATH SPA UNIVERSITY

This public procurement record has 1 release in its history.

Award

20 Aug 2026 at 14:53

Award Notice
Summary of the contracting process

Bath Spa University procured Microsoft server and subscription renewals, including Microsoft EES licence subscriptions. The requirement covers the supply of Microsoft software licences and related server or subscription support, classified under IT services covering software, development, internet and support. It is a goods procurement delivered in the South West of England, for the university’s operations. The requirement was placed through the SUPC SLRA Lot 1 framework, indicating a framework-based route for acquiring Microsoft licensing rather than a standalone open market purchase. Businesses relevant to this requirement include Microsoft licensing specialists, software resellers and suppliers able to provide enterprise education subscriptions and associated server products to a higher education customer.

The procurement has been awarded and is complete. Bath Spa University used a selective call-off from a framework agreement. The tender submission deadline was 17 October 2023 at 12:00. The contract was awarded to Phoenix Software Limited on 17 October 2023. The awarded value is £623,534.61 including estimated consumption; actual spend may vary. The contract period runs from 1 November 2024 to 31 October 2026. The procurement was evaluated through the framework call-off arrangements. The award replaces an earlier Microsoft renewal award notice because its initial dates were incorrect. The recorded contract value is an estimate rather than a guaranteed spend commitment.

This award demonstrates substantial, recurring demand from a higher education organisation for Microsoft server products and enterprise subscription licensing. A credible future competitor would need established access to Microsoft licensing, the ability to manage education-sector subscription arrangements and the capacity to supply licences reliably across the contract requirement. Experience supporting institutional IT environments would help, particularly where server licensing and subscription renewals must be coordinated without disruption. The route used here means framework access and compliance with its call-off terms are commercially important. The incumbent is a large supplier, while the opportunity was not identified as suitable for SMEs or voluntary, community and social enterprises, so competitors should assess whether they can match the scale, framework position and operational capability demonstrated by the selected supplier.

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Notice Information

Notice Title

Microsoft Server and Subscription Renewal

Notice Description

Microsoft Server and Subscription Renewal Microsoft EES License Subscriptions SUPC SLRA Lot1 Contract value represents estimated consumption and actual spend may vary. This notice replaces a previous award notice for Microsoft Renewal, with procurement reference: 20250507133920-164164. Initial dates published were incorrect. Contracts finder unable to link notices.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6b722ea4-062f-4e83-800d-950b49ee3bad
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8c07c68f-1dca-420c-bd27-a3639c0d39f3
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£623,534 £500K-£1M
Lots Value
Not specified
Awards Value
£623,534 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20266 days ago
Submission Deadline
17 Oct 2023Expired
Future Notice Date
Not specified
Award Date
17 Oct 20232 years ago
Contract Period
1 Nov 2024 - 31 Oct 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BATH SPA UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BATH
Postcode
BA2 9BN
Postcode Area
Bath
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
TLK South West (England)
Local Authority
Bath and North East Somerset
Electoral Ward
Saltford
Westminster Constituency
North East Somerset and Hanham

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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