Planning

Market Engagement Event for potential future opportunity: NENC SDE workflow automation

HEALTH INNOVATION NORTH EAST AND NORTH CUMBRIA

This public procurement record has 2 releases in its history.

Planning

09 Jul 2025 at 13:05

Market Engagement Notice
Planning

09 Jul 2025 at 12:59

Market Engagement Notice
Summary of the contracting process

The Health Innovation North East and North Cumbria is currently in the planning stage for a future tender titled "NENC SDE workflow automation". This falls within the Software package and information systems industry category, with additional relevance to IT services such as consulting, software development, and internet support. The focus is on digitising the North East and North Cumbria Secure Data Environment's project application workflow. An online Market Engagement Event is scheduled via Teams on Wednesday, 23rd July 2025 at 10 am, with an engagement end date of 22nd July 2025. The procurement is initiated to find a digital solution that will streamline application intake processes, aligned with NHS data governance standards, across the United Kingdom.

This procurement opportunity could significantly benefit businesses specialising in software development and IT consultancy, with particular emphasis on SMEs. The market engagement seeks suppliers capable of delivering a scalable, user-friendly digital workflow solution that integrates with existing NHS workflows. The project presents opportunities for rapid implementation and long-term development as the NENC SDE evolves. Interested companies should demonstrate their ability to provide solutions that offer structured form intake, document uploads, automated workflows, and interface capabilities for governance pathways, ultimately supporting NHS organisations, researchers, and programme teams. Participation in the Dynamic Purchasing System (DPS) framework following this engagement could be a valuable avenue for business expansion.

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Notice Information

Notice Title

Market Engagement Event for potential future opportunity: NENC SDE workflow automation

Notice Description

The purpose of this Notice is to invite market operators to attend a Market Engagement Event for a potential future exercise to procure services supporting the digitisation of the NENC SDE project application workflow. This event will be held online via Teams on Wednesday 23rd July 2025 at 10am. The North East and North Cumbria Secure Data Environment (NENC SDE) Programme seeks to procure a digital solution to streamline the referral and early application intake process for projects and data access requests. This function represents the first phase of a wider digitisation roadmap. Currently, these early-stage workflows are highly manual; relying on emails, spreadsheets, and ad-hoc communications between stakeholders. This results in inconsistent approaches to referral capture, validation, triage, and handoff into governance channels such as the Data Access Committee (DAC) and Public Evaluation Group (PEG). The proposed solution will replace this with a consistent, auditable, and scalable digital workflow that enables transparent, efficient processing of external enquiries and early-stage research applications. The specification outlines requirements for a system that functions as both a user-facing portal and internal case management platform. Key capabilities should include structured form intake, document upload, progress tracking for applicants, role-based access controls, automated workflows for triage and validation, audit logs, version control, and the ability to interface with governance pathways. This intake solution will underpin the NENC SDE's broader commitment to delivering a consistent, transparent, and user-friendly journey from enquiry through to access. The final system must align with NHS data governance and digital standards, supporting scalability across multiple stakeholder groups, including NHS organisations, researchers, and SDE programme teams. This market engagement invites suppliers to demonstrate their capability to deliver and support such a solution-focusing on rapid implementation, alignment to NHS workflows, and long-term flexibility as the NENC SDE matures into Business as Usual (BAU) operations. Additional information: This event will be held online via Teams on Wednesday 23rd July 2025 at 10am. Please apply/register to attend this event by sending your contact name, Job title, company name, and contact email address to BusinessDevelopment@healthinnovationnenc.org.uk A Prior Information Notice will be published after this Market Engagement Event to allow time for interested bidders to apply, and be accepted to, the Framework of our Dynamic Purchasing System (DPS). This notice is for information and engaging with the supply market only. It is not a binding statement of intent or call for competition. HI NENC reserves the right not to enter a formal process and not award a contract. The information contained in this notice, including information relating to the nature and scope of the requirements, the service classification of this requirement from the list of CPV codes, is only indicative of the HI NENC's current thinking and is neither exhaustive nor binding. HI NENC reserves the right at its absolute discretion to amend it at the time of issue of any further notices or at any other time. HI NENC will not be liable for any bid cost, expenditure, work or effort incurred by a potential supplier in acting on the basis of this Market Engagement Event

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6e851dd0-9178-40db-a057-d1da8b854b36
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0ce28fe9-2f51-4566-a680-79dddc320b9f
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Dynamic
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
22 Jul 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEALTH INNOVATION NORTH EAST AND NORTH CUMBRIA
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE-UPON-TYNE
Postcode
NE4 5RS
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
Newcastle upon Tyne
Electoral Ward
Arthur's Hill
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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