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Legacy Records Storage 2025/26 - Crown

NHS England

This public procurement record has 2 releases in its history.

Award

30 Mar 2026 at 14:48

Award Notice
Award

23 Oct 2025 at 13:14

Award Notice
Summary of the contracting process

The procurement process, titled "Legacy Records Storage 2025/26 - Crown," involves NHS England as the buying organisation, located in London, United Kingdom. This contract, under the industry category of records management with additional classification in health services, addresses the need for third-party secure archive storage for inherited legacy records for the fiscal year 2024/2025. The procurement utilised a selective method, specifically a call-off from a framework agreement under the ESPO Framework Lot 2. The award stage of the procurement was completed with the contract commencing on 1st October 2025 and concluding on 31st March 2026—a timeframe that was articulated within the tender period ending on 29th September 2025.

This tender presents significant opportunities for businesses specialising in secure archive and records management, and those with capabilities in handling sensitive health service records. While the procurement was completed via a framework agreement, businesses that align their offerings with the needs of NHS England and similar organisations may find growth opportunities in enhancing their services to meet framework agreement criteria. However, it is noted that the suitability for SMEs and VCSEs was not indicated as a priority for this specific contract, suggesting larger or specialised firms may have been better positioned to compete. The procurement, valued at £60,000 in one instance and £22,000 in another, reflects substantial business potential within the records management category.

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Notice Information

Notice Title

Legacy Records Storage 2025/26 - Crown

Notice Description

Third-party secure archive storage for inherited legacy records for FY2024/2025 - Direct Award under ESPO Framework Lot 2

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6fc357f1-d868-4ebc-afe2-d9a60cd2a6cf
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d2f02ab3-362e-4cda-a5d0-14f14fe8a724
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

85 - Health and social work services

CPV Codes

79996100 - Records management

85100000 - Health services

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
Not specified
Awards Value
£82,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
30 Mar 20265 months ago
Submission Deadline
29 Sep 2025Expired
Future Notice Date
Not specified
Award Date
30 Sep 202511 months ago
Contract Period
1 Oct 2025 - 31 Mar 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS England
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE10 8NS
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI51 Bexley and Greenwich
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Greenwich
Electoral Ward
Greenwich Park
Westminster Constituency
Greenwich and Woolwich

Supplier Information

Number of Suppliers
1
Supplier Name

CROWN RECORDS MANAGEMENT LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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